Office Manager & Personal Assistant

Overview

Office & Operations Manager / Personal Assistant

Responsibilities include

• Managing day-to-day office operations and administration
• Supporting employee onboarding, HR administration, and employee lifecycle activities
• Managing DMCC portals, company compliance requirements, visa processing, and free zone administration
• Coordinating suppliers, service providers, contracts, and vendor relationships
• Managing expenses, invoices, payments, and general business administration
• Supporting founders with business-related administrative tasks and operational priorities
• Assisting with personal errands and executive support requirements including travel arrangements, appointments, reservations, personal administration, and ad-hoc requests
• Coordinating calendars, meetings, travel, accommodation, and logistics for senior leadership
• Improving internal processes and helping create operational efficiencies as the business continues to scale
• Acting as a central point of coordination across employees, suppliers, partners, and external stakeholders
• Ensuring the office environment, employee experience, and day-to-day operations run seamlessly
• We’re looking for someone who:
• Has 5+ years’ experience within Office Management, Operations, Executive Support, or Personal Assistant positions in the UAE

• HR & Employee Support Experience

• Has strong experience with DMCC, free zone operations, visa processing, and UAE business administration
• Has supported founders, business owners, or senior executives directly
• Is comfortable balancing both corporate responsibilities and personal assistant duties
• Has experience working within startup, scale-up, or founder-led environments
• Is highly organised, proactive, and solutions-focused
• Can confidently work independently without constant direction
• Thrives in fast-paced environments where priorities can change quickly
• Has exceptional attention to detail and a strong ownership mentality
• Is immediately available or on a short notice period
• We are looking for someone who naturally takes ownership, anticipates challenges before they arise, and enjoys being the person who keeps everything running smoothly behind the scenes.
• This role would suit someone who takes pride in supporting both the business and its founders and wants to become a genuine long-term operational partner as the company continues to grow.
• Please note that only shortlisted candidates will be contacted.