Office Assistant

Role overview

Responsibilities

• Provide general administrative support; maintain physical and digital files and prepare documents through printing, scanning, photocopying, and filing.
• Enter and update spreadsheet, database, and office-system information; prepare basic letters, forms, reports, quotations, and documents.
• Handle incoming mail and courier items, answer and direct calls, assist with routine emails, and schedule meetings and appointments.
• Maintain supply and equipment records, monitor stationery needs, and coordinate replenishment.
• Assist accounting and administration teams with invoices, receipts, payment documents, and materials for tax and accounting activities.
• Coordinate with clients, suppliers, couriers, and service providers; submit or collect documents from banks or government offices when assigned.
• Protect confidential information, keep the office organized, and support departments with other administrative duties.

Requirements

• High school diploma or equivalent; a diploma in Business Administration, Office Management, or Commerce is advantageous.
• Previous experience in a similar office or administrative role is preferred.
• Basic knowledge of MS Word, MS Excel, email, and office equipment.
• Strong organization, time management, attention to detail, accuracy, and written and verbal communication.
• Able to maintain records, handle confidential business and financial information, manage tasks and deadlines, and work independently or with a team.
• Professional and courteous with clients and visitors; accounting, tax consultancy, or professional services experience is advantageous.

Skills and competencies

• Office administration, document management, filing, record keeping, data entry, MS Word and Excel, email communication, and office organization.
• Client coordination, financial document handling, confidentiality, time management, attention to detail, communication, and teamwork.

About the opportunity

• The role provides practical experience in office administration, document management, client coordination, financial records, and daily office operations.