HR Assistant

Role overview

Key responsibilities

• Assist with daily HR administration and routine human resources activities.
• Post job advertisements, review applications, shortlist candidates, and coordinate interviews.
• Maintain employee files, attendance details, HR documentation, and employee information in HR systems.
• Assist with offer letters, contracts, appointment letters, onboarding documents, and orientation.
• Monitor attendance and leave, maintain leave balances, and support payroll data preparation.
• Respond to routine employee inquiries and refer complex matters to the appropriate HR representative.
• Coordinate training, meetings, internal communications, and information collection across departments.
• Prepare HR reports and spreadsheets; maintain accurate, confidential, organized records.
• Assist with HR compliance documentation and follow company policies and applicable UAE employment regulations.

Requirements and qualifications

• A bachelor’s degree or diploma in Human Resources, Business Administration, or a related field is preferred.
• Previous experience in an HR Assistant, HR Administrator, or similar role is advantageous.
• Basic understanding of recruitment, employee records management, and HR administration.
• Familiarity with UAE labour regulations and employment documentation is beneficial.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Good written and verbal communication skills in English.
• Strong organization, attention to detail, time management, and ability to prioritize tasks.
• Ability to handle confidential employee information professionally and work independently while supporting the HR team.

Preferred skills

• Familiarity with HR software, attendance systems, and digital employee record management is preferred.
• Accurate preparation of letters, reports, spreadsheets, and administrative documents is preferred.
• Strong interpersonal skills and willingness to support recruitment and general office administration are preferred.