Office Assistant

Role overview

Key responsibilities

• Perform daily administrative tasks and maintain, organize, and file office documents, invoices, receipts, reports, and records.
• Photocopy, scan, print, and prepare documents; handle calls, emails, and routine inquiries professionally.
• Receive visitors, direct them to staff, and prepare letters, reports, spreadsheets, and other business correspondence.
• Enter data, update company records, and organize supplies while monitoring stock and reporting replenishment needs.
• Schedule meetings and appointments, coordinate internal communications, deliver documents, and support office coordination.
• Organize client files and tax-related documentation, including materials for accounting and tax consultancy teams.
• Handle confidential information carefully and maintain a clean, organized, professional office environment.
• Coordinate with external service providers for routine office needs and assist with other assigned administrative duties.

Requirements and qualifications

• High school certificate or diploma; additional Business Administration or Office Management qualifications are an advantage.
• Previous experience as an Office Assistant, Office Clerk, Administrative Assistant, or in a similar role is preferred.
• Basic computer knowledge and proficiency in Microsoft Word, Excel, and email.
• Good written and verbal communication in English; professional telephone etiquette and a polite, helpful manner.
• Ability to organize files, maintain records, perform accurate data entry, and handle confidential documents discreetly.
• Strong organization, attention to detail, time management, and task prioritization.
• Willingness to learn administrative procedures and office systems; ability to work independently and cooperate across departments.
• Reliability, punctuality, and commitment to professional standards.

Preferred skills and experience

• Experience in a consultancy, accounting firm, or professional office environment is preferred.
• Familiarity with document management, filing systems, and basic office procedures is preferred.
• Ability to assist with client documentation and administrative follow-ups is preferred.
• Good interpersonal skills and flexibility to support departments during busy periods are preferred.

Workplace

• The role supports the employer's Dubai office.