Office Administrator
Role Overview
The Administrative Assistant / Office Administrator role provides day-to-day operational, secretarial, and front-desk support to management and internal teams in the UAE.
UAE office experience is preferred because it supports familiarity with local office practices, government and free-zone correspondence, vendor coordination, and regional compliance.
Key Skills for This Role
Full Job Posting
Role overview
The Administrative Assistant / Office Administrator role provides day-to-day operational, secretarial, and front-desk support to management and internal teams in the UAE.
UAE office experience is preferred because it supports familiarity with local office practices, government and free-zone correspondence, vendor coordination, and regional compliance.
Key responsibilities
- Manage reception, greet visitors, handle incoming calls, emails, and couriers, and keep the office organized.
- Maintain digital and physical files; draft correspondence and prepare meeting minutes, reports, and presentations.
- Coordinate building management, cleaning, IT support, and service providers; manage maintenance contracts and office supplies.
- Track trade-license, lease, insurance, and service-contract renewals using a calendar.
- Assist with purchase orders, quotations, invoices, expense tracking, and basic bookkeeping or reconciliation.
- Support onboarding paperwork, attendance records, and employee files; schedule meetings, arrange travel, and manage senior-management calendars.
Required qualifications and skills
- Minimum 1 to 3+ years of administrative or office-support experience specifically within the UAE.
- High school diploma or bachelor's degree in Business Administration, Office Management, or a related field.
- Strong MS Office skills, including Word, Excel, Outlook, and PowerPoint.
- Fluent written and spoken English. Familiarity with basic accounting software such as Tally or CRM/ERP tools is a plus.
- Arabic and English and Hindi bilingual ability is highly advantageous.
- Attention to detail, time management, multitasking, professional phone and in-person etiquette, and discretion with confidential data.
Pay
- Pay is AED 3,500 to AED 4,500 per month.
Work location
- Work location is in person.
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