Office Administrator

Overview

Workplace Presence & Visitor Experience

• Serve as the first point of contact for guests and team members, ensuring a smooth, professional, and discreet arrival experience
• Handle inbound calls and general queries, applying judgment to prioritize requests and connect them with the right internal contacts
• Maintain the reception and entrance areas to a consistently high standard, keeping the space presentable, orderly, and ready for daily business activity

Administrative Operations & Facilities Support

• Coordinate the flow of correspondence, deliveries, and courier activity, ensuring items are tracked, distributed, and followed up as needed
• Monitor office inventory and consumables, anticipate replenishment needs, and support timely procurement to avoid operational disruption
• Liaise with service providers and building contacts on day-to-day maintenance matters, helping ensure the office remains safe, functional, and business-ready
• Keep communal areas, including meeting spaces and pantry facilities, properly stocked, arranged, and prepared to support internal and external use
• Provide responsive administrative support across the office, resolving routine operational matters independently and escalating only when required

Business Coordination & Logistics

• Arrange meetings, appointments, and workspace bookings while balancing priorities and supporting efficient scheduling across teams
• Support travel planning for business needs, including transport, accommodation, and related documentation, ensuring arrangements are practical and well coordinated
• Assist with the organization of internal gatherings, workshops, and team activities, coordinating logistics to support smooth delivery

People Operations & Office Engagement

• Support new joiner setup and onboarding coordination, helping ensure administrative readiness and a seamless start to employment
• Maintain personnel files and routine HR documentation accurately, with appropriate care for confidentiality and record quality
• Contribute to employee-facing activities and office initiatives by coordinating practical arrangements for engagement moments and internal events

Profile & Competencies

• Strong attention to detail with a problem-solving mindset
• Collaborative team player with a strong team spirit
• Excellent verbal and written communication skills
• Highly organized, with the ability to manage multiple priorities simultaneously
• Proactive, solution-oriented, and results-driven
• Communicates well with stakeholders at all levels, demonstrating confidence and a positive attitude

Nice To Have

• High school diploma or equivalent
• Experience in office coordination, front desk, receptionist, or administrative support role
• Proficiency in Microsoft Office Suite
• Strong data entry and record-keeping abilities