Museum Exhibition & Planning Officer

Overview

Exhibition Planning & Coordination

• Assist in developing exhibition plans, schedules, and production timelines.
• Coordinate with curators, designers, conservators, and registrars to ensure smooth project delivery.
• Track milestones, dependencies, and critical paths for multiple exhibitions simultaneously.
• Support the preparation of exhibition briefs and project documentation.

Project Management

• Maintain detailed project schedules and monitor progress against deadlines.
• Coordinate internal and external stakeholders including contractors, lenders, and artists.
• Organize and document project meetings, action logs, and status reports.
• Identify risks and escalate issues impacting timelines or budgets.

Logistics & Installation Support

• Assist in planning artwork transport, handling, and installation requirements.
• Coordinate with technical teams on gallery preparation, display cases, lighting, and AV needs.
• Support installation and deinstallation activities on-site.
• Ensure compliance with museum standards for handling and display of artworks.

Budget & Administration

• Support budget tracking, procurement processes, and vendor coordination.
• Process invoices, contracts, and purchase orders related to exhibitions.
• Maintain accurate records of exhibition expenses and documentation.

Cross-Department Collaboration

• Liaise with Marketing & Communications for exhibition launches and interpretation materials.
• Coordinate with Learning & Public Programs teams for educational content integration.
• Support digital and interactive components in collaboration with relevant departments.

Documentation & Reporting

• Maintain comprehensive exhibition files including schedules, contracts, and reports.
• Prepare internal reports on project status, timelines, and outcomes.
• Contribute to post-exhibition evaluations and lessons learned.

Qualifications & Experience

• Bachelor’s degree in Museum Studies, Art History, Arts Management, or related field.
• 3–5 years of experience in exhibition coordination, museum operations, or project management.
• Experience working in museums, galleries, or cultural institutions preferred.

Skills & Competencies

• Strong project management and organizational skills.
• Excellent coordination and stakeholder management abilities.
• Attention to detail with ability to manage multiple projects simultaneously.
• Knowledge of exhibition production processes and museum standards.
• Proficiency in project management tools (e.g., MS Project, Asana, or similar).
• Strong communication skills in English & Arabic .