Executive Assistant -18 months contract

Position Overview

Key Responsibilities

• 1. **Executive Support:**
• Provide administrative support to GM and CXO-level executives.
• Manage complex calendars, coordinate meetings, and handle travel arrangements.
• Prepare and organize correspondence, reports, presentations, and documentation.

1. **Confidentiality & Professional Discretion

• Maintain the highest level of confidentiality and professionalism in handling sensitive information.
• Demonstrate emotional intelligence and the ability to navigate complex interpersonal situations.

1. **Corporate Environment Expertise

• Act as a liaison between executives and internal/external stakeholders.
• Ensure smooth communication and collaboration across the organization.

1. **Problem Solving & Creativity

• Exhibit a creative and proactive approach to problem-solving.
• Anticipate the needs of executives and address challenges with a solution-focused mindset.

1. **Time Management & Organizational Skills

• Prioritize tasks and manage multiple projects simultaneously.
• Implement effective organizational systems to enhance efficiency and productivity.
• 1. **Compliance Adherence:**
• Understand and adhere to corporate compliance policies and processes.
• Take immediate corrective actions to ensure full compliance and mitigate risks.
• 1. **Cross-Group Collaboration:**
• Build and maintain effective working relationships across teams and departments.
• Facilitate seamless coordination with internal and external contacts.

Qualifications And Skills

• **Experience:**
• Minimum of 5+ years in executive administrative roles, supporting GM or CXO-level leadership.
• **Communication Skills:**
• Exceptional verbal and written communication abilities.
• **Technical Proficiency:**
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, OneNote, OneDrive, Teams, etc.).
• Familiarity with internal Microsoft tools like MSS, iCIMS, HeadTrax, MS Space, MS Travel, Visio, and Forms (or willingness to attain proficiency).
• **Interpersonal Skills:**
• Strong emotional intelligence and discretion in handling sensitive information.
• Ability to foster collaboration across all organizational levels.
• **Problem-Solving:**
• Creative thinker with a customer-focused and can-do attitude.
• **Organizational Skills:**
• Outstanding time management and attention to detail.
• This role is ideal for a dynamic professional who thrives in a challenging environment and is ready to make a significant impact by supporting high-level executives and contributing to organizational success.