Mail Services Sr Coordinator
Key Skills for This Role
Full Job Posting
- Ensure that all packages received and delivered arrive the same day or advise the consignee of next-day arrival.
- Bring mail, packages, copy products, and stationery to assigned groups or locations as per the daily schedule.
- Ensure all shipped packages are protected against damage.
- Apply appropriate postage amounts and required identification to outgoing mail and packages.
- Stock copy rooms and provide first communication for copier fleet production.
- Check daily and replenish, if necessary, all mail and postage supplies.
- Answer common inquiries or complaints from clients, co-workers, and/or supervisors and effectively present information to an internal group.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
- Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
- Receive and direct incoming calls and visitors to appropriate personnel.
- Oversee opening, sorting, prioritizing, and distributing inbound mail.
- Coordinate services for outbound mail.
- Perform conference room set up and clean ups, along with other duties as assigned.
- Understand work routines and standards and apply skills and knowledge in a range of processes, procedures, and systems.
- Draft reports and correspondence; Answer common inquiries or complaints from clients, co-workers, and/or supervisors.
- Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval.
- Evaluate and select solutions from established options.
- Impact team through the quality of the services or information provided.
- Follow standardized procedures and practices and receive regular but moderate supervision and guidance.
- High School Diploma or GED with 2-3 years of job-related experience.
- An established understanding of work routines and standards and applying skills and knowledge in a range of processes, procedures, and systems are required.
- Ability to explain detailed and complicated information within the team in a clear and concise manner.
- Advanced knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Ability to lift up to 50 lbs consistently and perform repetitive tasks as needed.
- Strong organizational skills with a robust inquisitive mindset.
- General math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
- Excellent communication skills to exchange straightforward and complex information.
- Ability to follow basic work routines and standards in the application of work.
- Intermediate problem-solving skills with the capacity to review and select solutions from available options without supervisory approval.
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
About CBRE
Global commercial real estate services and investment firm.
Visit company websiteJobs and hiring trendsApply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at CBRE
Senior Project Manager
Victoria, CAN
CBRE is seeking a senior project manager to lead multiple real estate projects from planning and design through construction, occupancy, and closeout. Candidates should bring 8–10 years of relevant experience, strong pro
EOI: Regional Facilities Director
Sydney, AUS
CBRE is seeking a Regional Facilities Director to manage building operations and facilities maintenance across a large region for a global technology client. The role includes coordinating and developing a team, improvin
Senior Financial Analyst
, IND
CBRE is seeking a Senior Financial Analyst to support order-to-cash operations, financial processes, and service delivery. Candidates need a relevant business, accounting, or finance degree, at least one year of finance
T&T Purchase Ledger Analyst
, IND
CBRE Business Services Organization seeks a Purchase Ledger Analyst to handle accounts receivable and payable processes, including invoice verification, payment posting, commissions, and collections reporting. The role r
F&A PTP Senior Analyst
, IND
CBRE is seeking an F&A PTP Senior Analyst to handle accounting transactions, reconciliations, and financial reporting support. Candidates need a high school diploma or GED, up to two years of related experience, basic ma
F&A PTP Senior Analyst
Hyderabad, IND
CBRE is seeking a senior analyst for finance and accounting work spanning payables, receivables, transaction processing, and reconciliations. The posting describes clerical accounting duties and requires a high school di
T&T Purchase Ledger Analyst
Hyderabad, IND
CBRE is seeking a Purchase Ledger Analyst to support accounts payable and receivable processes. The work includes invoice and payment processing, reconciliations, collections, reporting, and expense processing. Candidate
Senior Project Manager
Victoria, CAN
EOI: Regional Facilities Director
Sydney, AUS
Hospitality Associate
San Francisco, USA
Senior Financial Analyst
, IND
T&T Purchase Ledger Analyst
, IND
F&A PTP Senior Analyst
, IND
F&A PTP Senior Analyst
Hyderabad, IND
T&T Purchase Ledger Analyst
Hyderabad, IND