Human Resources Coordinator

Position summary

Minimum qualifications and experience

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field from an accredited university.
• At least 3 years of experience in HR administration, coordination, or a related HR role.
• Hands-on experience with HRMS, employee databases, and Microsoft Office applications.
• Knowledge of HR policies, procedures, employment practices, and UAE labor laws and regulations.
• Experience in employee records, HR documentation, onboarding, and offboarding.
• Strong organizational, communication, coordination, accuracy, confidentiality, and deadline-management capabilities.

HR operations and employee services

• Coordinate day-to-day HR operations and support employee inquiries, requests, certificates, leave, attendance, and routine documentation.
• Assist in implementing HR policies and procedures and follow up on pending requests and actions.
• Communicate HR announcements, policy updates, and procedural information to employees.

Records and employee lifecycle

• Maintain complete, accurate, and confidential personnel records in hard-copy files, HRMS, and employee databases.
• Prepare and process HR letters, employment contracts, amendments, renewals, and related documents.
• Coordinate onboarding, orientation, system access, joining formalities, offboarding, exit procedures, and clearance.
• Document employee transfers, promotions, designation and contract changes, and update HRMS records.

Reporting and administrative support

• Prepare HR reports, statistics, trackers, and workforce data for management review.
• Compile information on headcount, employee movements, leave, attendance, and turnover.
• Support CHEDS and other authority reporting, internal audits, HR templates, correspondence, presentations, and meeting minutes.
• Coordinate HRMS access and employee-data issues with IT and relevant teams.

About the university