Human Resources Coordinator

Position summary

Minimum qualifications and experience

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field from an accredited university.
• At least 3 years of experience in HR administration, coordination, or a related HR role.
• Hands-on experience with HRMS, employee databases, and Microsoft Office applications.
• Knowledge of HR policies, employment practices, UAE labor regulations, and employee lifecycle documentation.

Skills and competencies

• Strong organization, coordination, planning, follow-up, and administrative skills.
• Accurate and detail-oriented handling of documents and employee data.
• Strong written and verbal communication and interpersonal skills.
• Able to prioritize competing deadlines, maintain confidentiality, solve problems, and work independently as part of a team.

HR operations and employee services

• Coordinate daily HR operations, assist with policy implementation, and respond to routine employee inquiries.
• Coordinate employee requests and documentation with college and department heads.
• Process requests involving employment certificates, salary certificates, leave, and attendance.
• Update HRMS and databases, follow up on pending actions, and communicate HR announcements and policy updates.

Records and employee lifecycle

• Maintain accurate and confidential personnel files and HRMS records; prepare and process employee letters and other HR documents.
• Follow up for missing or updated records and support internal audits and regulatory recordkeeping.
• Coordinate onboarding formalities, orientation, system access, and required documentation.
• Assist with offboarding, exit clearances, employee movements, contract changes, and related HRMS updates.

Reporting and administration

• Prepare HR reports, employee statistics, trackers, and workforce data for management review and decision-making.
• Support reports for CHEDS and other internal or external authorities as assigned.
• Maintain templates and filing systems, coordinate HRMS issues with IT, and prepare correspondence, presentations, and meeting minutes.
• Perform other HR-related duties assigned by the HR Manager or Head of Human Resources.

About the university