Human Resources Coordinator
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Key skills for this role
About the Role
Accountability Areas: Onboarding: Ensure all required approvals and documents are in place before onboarding new employees. Draft offer letters and coordinate with candidates to collect all necessary documentation for visa and onboarding processes.
Key Skills for This Role
Full Job Posting
Onboarding
- Ensure all required approvals and documents are in place before onboarding new employees.
- Draft offer letters and coordinate with candidates to collect all necessary documentation for visa and onboarding processes.
- Maintain and update the Candidate tracker to ensure compliance with defined timelines and highlight any delays to the recruiter and Business HR.
- Collaborate with recruitment team members to confirm start dates and ensure a smooth onboarding process.
- Coordinate with travel agencies to arrange mobilization flights, hotel accommodations, or other travel requirements.
- Liaise with PROs and candidates for labor approvals and visa arrangements, adhering to UAE labor laws.
- Facilitate security clearance processes and promptly communicate delays to relevant stakeholders.
- Prepare and organize new employee files, ensuring completeness and accuracy of required forms.
- Submit recruitment invoices through the system and coordinate with the finance team for processing.
Operations
- Ensure that all required documents as per the new joiner checklist are received from the Recruitment/ Senior HR Coordinator to create the employee file and details were completely entered in HRMS
- Respond to various HR-related inquiries from employees and facilitate requests such as leave balance information, letters and salary certificates etc.
- Prepare status change, transfer, job title change, and salary increase letters.
- Ensure all relevant documents related to change in employee status, remuneration, warnings are updated in HRMS and hard copies are passed over for filing.
- Liaise with the travel agent and arrange annual leave, repatriation flights and hotel accommodation.
- Compile and prepare various HR reports such as onboarding, exit interviews, attrition, training - as and when required
- Ensure employee documents related to payroll are submitted to Asst. Payroll Manager/Payroll Specialist on or before payroll cut-off
- Prepare all documents needed related to Medical and Life Insurance application/renewal
- Prepare Purchase Requisitions and Payment Request related to HR Transactions and Agreements
Other Responsibilities
- As directed by the line manager
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