Human Resources Administrator

www.hellomealsonme.com

REPORTING LINE : Human Resources Manager/Assistant Human Resources Manager

To provide administrative support to the Human Resources Department.

To be a first point of contact for all Human Resources matters and to provide friendly and efficient HR administration service to all Heads of Departments and individual employees.

 To provide general information and answer routine questions regarding the application of human resources policies and procedures to employees; to refer questions or concerns requiring policy interpretation to Assistant Human Resources Manager/Human Resources Manager

 Maintain good relation with department heads and all staff

 Ensure the highest level of employee service and employee relation are provided and maintained

 In the absence of the Human Resources Office Assistant, to coordinate with the PRO for the application, renewal and cancellation of Employment Visas, Residence Visa’s and Occupational Health Cards

 Monitoring all staff expenses related to immigration

 To provide administrative support in the recruitment process as required

 Screening of CV’s

 Preparation of offer letter

 Follow up with candidate for all required documents for the application of visa

 Ensure that all received applications are replied and sending regret letter to unsuccessful candidates

 Prepare all salary changes as per budget

 Prepare payroll for new associates

 Monitor, process leave applications and booking vacation tickets as required

 To make sure that all employee files are up to date and entered on Paytrax

 Responsible for maintaining the employee notice board

 Prepare all letters requested by employees

 To produce periodical statistical HR reports, including annual leave accruals, pending lieu days and staff accommodation allocation

 In-charge of overall administration job in the department (e.g. ordering stationery, issuing name tag, ID’s, locker keys, etc)

 To assist with any additional requests from the Human Resources Manager/Assistant Human Resources Manager in a timely manner

 Assisting the Assistant Human Resources Manager in planning and organization of staff activities

 Ensure cleanliness and tidiness is maintained in staff cafeteria

 Circulate monthly list for birthday celebrants and distribute birthday cards and gifts

 Inspects regularly employee canteen, locker rooms, and other employee facilities to ensure they are well operated and maintained.

MANDATORY RESPONSIBILITIES: (These responsibilities are mandatory to all positions)

 To report for duty punctually wearing the correct uniform and name tag.

To maintain a high standard of personal appearance and hygiene and adhere to the hotel and department grooming standards.

 To provide friendly, courteous and professional service at all times.

 To maintain good working relationships with your colleagues and all other departments.

 To be aware of the hotel’s Employee Handbook and have an understanding of and adhere to the hotel’s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.

 To comply with UAE legislation as required.

 To respond to any changes in the department as dictated by the needs of the hotel.

 To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.

 To attend training and meetings as and when required.