HR Coordinator

About This Role

We are seeking an organized and detail-oriented Female Human Resources Coordinator to support the Group HR operations and collaborate closely with the HR team in supporting and delivering efficient day-to-day administration across all Human Resources functions.

The ideal candidate will have 2-3 years of experience working in Human Resources administration within any business vertical.

Key Responsibilities

Office & Operations Management:

• Assist with the daily human resources operations specifically at the Almas office, ensuring smooth workflow and efficiency.
• Providing timely assistance to associates regarding any queries they may have, specifically in the Almas Office.
• Supervise and delegate tasks to office assistant/s, ensuring productivity in their daily deliverables.
• Coordinate and prepare new hire paperwork and new joiners’ kit.
• Drive all the employee engagement activities conducted at the Group Office, under the supervision of the senior HR team members.
• Maintain office supplies, equipment, and overall office infrastructure.
• Ensure compliance with health and safety regulations in the workplace.
• Maintain attendance records of different departments and to assist in monthly payroll activity.
• Coordinate and block office meetings
• Assist the recruitment team with sourcing and interview scheduling activities and maintaining their recruitment trackers.
• Processing invoices and ensuring timely payments to vendors, in relation to overall office administration and human resource requirements.
• To coordinate the medical insurance additions and deletions of employees in a timely manner.
• Assist in maintaining overall Human Resources documentation and filing.
• Handle management’s personal staff admin requests, including household staff coordination, bill payments, and other personal administrative tasks.
• Manage petty cash, office expenses, and vendor payments.
• Key Responsibilities
• Office & Operations Management:
• Assist with the daily human resources operations specifically at the Almas office, ensuring smooth
• workflow and efficiency.
• Providing timely assistance to associates regarding any queries they may have, specifically in the
• Almas Office.
• Supervise and delegate tasks to office assistant/s, ensuring productivity in their daily deliverables.
• Coordinate and prepare new hire paperwork and new joiners’ kit.
• Drive all the employee engagement activities conducted at the Group Office, under the supervision
• of the senior HR team members.
• Maintain office supplies, equipment, and overall office infrastructure.
• Ensure compliance with health and safety regulations in the workplace.
• Maintain attendance records of different departments and to assist in monthly payroll activity.
• Coordinate and block office meetings
• Assist the recruitment team with sourcing and interview scheduling activities and maintaining their
• recruitment trackers.
• Processing invoices and ensuring timely payments to vendors, in relation to overall office
• administration and human resource requirements.
• To coordinate the medical insurance additions and deletions of employees in a timely manner.
• Assist in maintaining overall Human Resources documentation and filing.
• Handle management’s personal staff admin requests, including household staff coordination, bill
• Payments, and other personal administrative tasks.
• Manage petty cash, office expenses, and vendor payments.

PRO related organization:

• Assist the Human Resources executive in keeping track of expiries and renewals of Trade Licenses and other requirements such as Certificate of Incumbency, Establishment card, Certificate of Good Standing.
• Build relationships with the existing PROs supporting each business entity, to get work done in a timely manner.
• Assist the organization in compliance with respect to government guidelines and norms.
• Maintain updated records of company documents, visas, licenses and contracts.
• Keep track of all expiries and renewals of key documents for the Owning company, such as licenserenewal, medical insurance renewal.
• Keep a track of all expiries and renewals regarding running of the Almas office, such a Workmen’s Compensation, renewal of car Mulkia and Insurance.

Communication & Coordination:

• Act as a point of contact between management, employees and external stakeholders, specifically

for the team within the Almas office.

• Ensure smooth coordination between different departments for operational efficiency.
• Manage confidential business documents and communications with discretion.
• Additionally, the role involves handling courier bookings, office access cards, management’s personal staff admin requests, and travel arrangements for senior management.

REQUIREMENTS

• 2-3 years of experience in human resources administration and business operations management.
• Intermediate knowledge of PRO related work.
• Experience managing and supervising office assistants and a company driver.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools.
• Ability to multitask, prioritize tasks, and work in a fast-paced environment.
• Intermediate knowledge of UAE labor laws and government portals (DED, Freezone Authorities, MOHRE, etc.) is a plus.

Pay: AED3,500.00 - AED4,000.00 per month

Application Question(s):

• Are you willing to work for this salary package?
• Are you a female?
• Are you avaiable to join immediately?
• Do you have 2 to 3 years of experience in Dubai?

Work Location: In person