HR Coordinator

HR administration and records

• Maintain and update employee files, HR databases, and personnel records.
• Prepare employment letters, salary certificates, contracts, and other correspondence; ensure employee documentation is complete, accurate, and properly filed.
• Update employee information in the HR system and maintain confidentiality.

Recruitment and onboarding

• Coordinate interviews and communicate with candidates and hiring managers.
• Prepare offer letters and coordinate pre-employment documents, joining formalities, induction, and onboarding with relevant departments.

Visa and government transactions

• Coordinate employment visa applications, renewals, cancellations, and related documentation with the PRO team.
• Follow up on work permits, residence visas, Emirates ID, and other government processes; liaise with authorities and service centres as needed.
• Monitor document expiry dates and ensure timely follow-up.

Attendance, payroll, and employee relations

• Monitor attendance, absenteeism, overtime, leave records, applications, and balances.
• Prepare and verify monthly payroll inputs, including new joiners, leavers, salary adjustments, deductions, and allowances; work with Payroll and Finance to resolve discrepancies.
• Assist with employee warnings, disciplinary documentation, and employee correspondence; coordinate resignations, terminations, exits, clearances, and final settlements.
• Maintain complaint records and coordinate collection of company property and return of employee documents.

Benefits, reporting, and general support

• Coordinate medical insurance enrolments, additions, deletions, and renewals; assist with employee queries and maintain benefits records.
• Prepare HR reports on headcount, recruitment, employee movements, and other HR metrics; support audits and maintain records in line with company procedures.
• Coordinate HR matters with Operations, Finance, IT, and other departments; perform other HR administrative duties as assigned by the HR Manager.

Qualifications and experience

• Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
• 2–3 years of HR administration or coordination experience; hospitality experience is an advantage.
• Knowledge of UAE Labour Law and basic HR procedures.
• Familiarity with UAE employment visa processes and government platforms is an advantage.
• Experience with HRIS or payroll systems is requested, preferably Oracle or similar platforms.
• Proficiency in Microsoft Office, particularly Excel and Word.

Key competencies

• Strong organisational and administrative skills; excellent written and verbal communication.
• High attention to detail and accuracy; ability to manage multiple tasks and meet deadlines.
• Professionalism and confidentiality when handling employee information; good coordination and follow-up skills.
• Ability to work effectively in a fast-paced hospitality environment.

Performance indicators

Work location

• Work is in person.