HR Assistant - Blue Collar coordinator

Overview

1. Workforce Coordination

• Coordinate daily manpower allocation and deployment in consultation with site supervisors and project teams.
• Maintain updated records of workforce assignments, transfers, and mobilizations.
• Monitor workforce availability and support manpower planning requirements.
• Coordinate employee movement between projects and accommodations.

2. Attendance & Timesheet Management

• Collect, verify, and maintain daily attendance records and timesheets.
• Coordinate with site supervisors to resolve attendance discrepancies.
• Prepare attendance summaries for payroll processing.
• Monitor absenteeism, overtime, and leave records.

3. Employee Documentation & HR Administration

• Maintain employee files and ensure all documentation is updated and properly filed.
• Assist in preparing employment contracts, warning letters, and HR-related documentation.
• Monitor visa, Emirates ID, labour card, passport, and insurance expiry dates.
• Support onboarding and induction processes for new employees.

4. Employee Relations & Welfare

• Serve as the first point of contact for blue-collar employees regarding HR-related queries.
• Assist in addressing employee concerns, grievances, and welfare matters.
• Coordinate accommodation, transportation, and employee welfare requirements.
• Support employee engagement and workforce retention initiatives.

5. Leave, Vacation & Mobilization Coordination

• Process leave applications and maintain leave records.
• Coordinate annual leave schedules, vacation travel arrangements, and employee returns.
• Track employee mobilization and demobilization activities.
• Ensure proper documentation for employee movements.

6. Payroll Support

• Assist in compiling payroll inputs including attendance, overtime, leave, and deductions.
• Verify payroll-related records before submission to HR and Finance.
• Support final settlement documentation and employee exit formalities.

7. Compliance & Reporting

• Ensure compliance with company policies and UAE Labour Law requirements.
• Maintain accurate HR records and workforce databases.
• Prepare manpower reports, attendance reports, and HR administrative reports.
• Support HR audits and compliance reviews.

8. Coordination with Internal Departments

• Coordinate with HR, Operations, Site Supervisors, Accommodation Supervisors, and PRO teams.
• Ensure smooth communication between site teams and the HR department.
• Support recruitment and onboarding activities when required.

& Requirements

• Bachelor's Degree or Diploma in Human Resources, Business Administration, or a related field.
• 2–5 years of UAE experience in HR administration, workforce coordination, or employee relations.
• Experience handling blue-collar workforce coordination within construction, landscaping, technical works, or related industries.
• Good knowledge of UAE Labour Law and HR administrative procedures.
• Strong organizational and record-keeping skills.
• Proficiency in MS Office applications, especially Excel.
• Strong communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple priorities.

Preferred Qualifications

• Experience handling large site-based workforces.
• Familiarity with timesheet management and payroll support processes.
• Knowledge of accommodation and employee welfare coordination.
• UAE Driving License is an advantage.