Required Document Controller

Document Management & Organization

• Organize, store, and maintain all project documents including drawings, contracts, specifications, proposals, and correspondence.
• Maintain clear and well-structured filing systems (digital and physical) for easy access.
• Ensure proper categorization, indexing, and version control of all documents.

Document Control Process

• Implement and maintain standard document control procedures across projects.
• Ensure all documentation follows company standards and project requirements.
• Continuously improve document flow for better accuracy and efficiency.

Data Entry & Record Keeping

• Update project data in internal systems and document control databases.
• Maintain accurate logs of incoming and outgoing documents.
• Track submissions, approvals, revisions, and document distribution.

Quality & Compliance

• Review documents for accuracy, completeness, and compliance.
• Ensure all project documentation meets contractual and regulatory requirements.
• Monitor deadlines for submissions, approvals, and updates.

Coordination & Communication

• Coordinate with project managers, engineers, procurement teams, and site staff.
• Act as the main point of contact for all documentation-related matters.
• Ensure timely distribution of updated drawings and revisions to relevant teams.

Version Control & Tracking

• Maintain proper version control of all project documents.
• Ensure teams always access the latest approved documents.
• Track revisions, updates, and approval history clearly.
• Prevent the use of outdated documents across all departments and sites.

Reporting & Administration

• Prepare reports on document status, pending approvals, and compliance tracking.
• Support audits and documentation reviews when required.
• Assist in improving document management systems and processes.

Requirements

• Proven experience as a Document Controller or in a similar administrative role in construction or landscaping.
• Strong organizational skills and excellent attention to detail.
• Proficiency in MS Office (Excel, Word, Outlook) and document control systems.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and with cross-functional teams.
• Knowledge of construction documentation processes is an advantage.

Job Type: Full-time