HR Admin Officer

Job Summary

HR Administration

• Handle employee onboarding, offboarding, probation, leave, attendance, and basic HR procedures;
• Maintain employee records, including passports, visas, Emirates IDs, labor contracts, insurance documents, and related files;
• Track attendance, leave, overtime, absence, lateness, and disciplinary records;
• Assist in recruitment, including job posting, CV screening, interview arrangement, and interview record preparation;
• Follow up on probation reviews and employee performance records.

Administration

• Support daily office and warehouse administration;
• Manage office supplies, company assets, keys, access cards, accommodation, transportation, and basic staff facilities;
• Prepare and issue internal notices, announcements, and administrative documents;
• Maintain proper filing, scanning, naming, and archiving of company documents;
• Assist management in enforcing company rules and internal policies.

Compliance & Documentation

• Coordinate with PRO, government authorities, insurance providers, and external service providers;
• Assist with visa application, renewal, cancellation, labor contract preparation, and related documentation;
• Follow up on company license, employee visa, insurance, and other compliance documents;
• Prepare company documents required by banks, government authorities, clients, or auditors;
• Ensure all HR, admin, and compliance documents are complete, accurate, and traceable.

Policy Execution

• Assist in implementing company rules, SOPs, attendance policy, leave policy, accommodation rules, and disciplinary procedures;
• Record violations, follow up on corrective actions, and report serious issues to management;
• Support the company in building standardized internal processes and written procedures.

Requirements

• Minimum 2 years of experience in HR, administration, document control, compliance, or office management;
• Good knowledge of basic HR procedures;
• Strong document control and filing skills;
• Good command of Microsoft Office, especially Excel and Word;
• Good English communication and writing skills;
• Detail-oriented, responsible, organized, and able to follow up until completion;
• Able to enforce company policies professionally.

Preferred Qualifications

• UAE working experience;
• Familiar with UAE visa, labor contract, insurance, and PRO procedures;
• Experience in logistics, warehousing, delivery, e-commerce, or trading companies;
• Experience in document control, project administration, or compliance filing;
• Chinese, Arabic, Urdu, or Hindi language skills are an advantage.

Ideal Candidate