HR Administrator

About Us

Job Summary

1. Onboarding

• Prepare offer letters and employment contracts in compliance with UAE labor law.
• Manage onboarding and induction processes, ensuring all documentation is complete (EID, visa, medical, insurance).

2. HR Administration

• Maintain and update employee records in the HRMS system.
• Draft and issue HR letters (salary certificates, experience letters, NOCs, etc.).
• Coordinate with the PRO for visa renewals, cancellations, and medical check-ups.
• Serve as the first point of contact for employees’ queries and concerns, escalating complex issues to the HR Manager.
• Ensure effective communication and coordination with all departments and team members.

3. Payroll & Compensation Support

• Review and validate timesheets, overtime data, and attendance logs.
• Liaise with the payroll/finance department to ensure accurate monthly disbursement.

4. Employee Relations

• Support the resolution of employee grievances and conflicts.
• Monitor staff behavior, grooming/hygiene, punctuality, and adherence to uniform and conduct policies.

5. Offboarding

• Coordinate the offboarding process including exit interviews, clearance forms, and asset handover.
• Process visa cancellations and coordinate with PRO and IT/admin for access termination.
• Support final settlement preparation and ensure compliance with UAE labor law and internal policies.
• Record and analyze reasons for attrition to support retention efforts.

6. HR Policies & Compliance

• Ensure compliance with internal HR policies and UAE labor regulations.
• Conduct periodic checks and audits to ensure policy compliance across the workshop.

7. General HR Support

• Assist in organizing employee engagement activities such as celebrations, surveys, and awareness drives.
• Provide general administrative support to the HR team and other departments as required.

8. Facility Management

• Monitor basic cleanliness of the office and common areas.
• Manage office supplies and stationery inventory.
• Coordinate with the facility/maintenance team to address workplace needs and upkeep.

Recruitment Activities

• Post job vacancies on portals and social media channels.
• Coordinate with department heads to identify hiring needs and job requirements.
• Screen and shortlist CVs based on job criteria.
• Schedule and follow up on interviews with candidates and interviewers.
• Maintain recruitment trackers and ensure timely communication with applicants.
• Assist with offer roll-out and pre-joining formalities.

Requirements

• Minimum 1 year of experience in an HR role.
• Basic understanding of UAE labor law and employee documentation procedures.
• Confident, quick learner with a passion for HR.
• Proficient in MS Office (Excel, Word, Outlook).
• Strong interpersonal, communication, and problem-solving abilities.
• Fluent in English; knowledge of Hindi and/or Arabic is a plus.

How to Apply

Job Type: Full-time