HR & Admin Executive

About This Role

Job Title: HR & Administrator

Company: Domus Flower LLC
Location: Umm Ramool, Rashidiya

Job Type: Full-time

Role Overview:
The HR and Admin is responsible for managing HR operations, employee lifecycle, and compliance with UAE labour laws. This role ensures smooth HR processes, timely documentation, and effective employee relations across the organization.

Key Responsibilities:

· Review and verify company documents.

· Prepare monthly payroll reports.

· Monitor and check car fines.

· Manage the HR system, monitor daily attendance, and prepare monthly overtime reports.

· Monitor and coordinate with the PRO for the renewal of company documents, including Establishment Card, Trade License, Company Insurance, Non-food Distribution Permit (SHJ), Warehouse Permit, and Ejari, ensuring all are processed at least one month in advance.

· Organize and maintain filing of company documents.

· Monitor employee documents and track expiration dates (Passport, Visa, Emirates ID, Driving License, etc.).

· Coordinate with the PRO to process new and renewal labour cards, visas, and Emirates IDs.

· Handle cancellations of employee documents (Residence Visa, Labor Card).

· Prepare end-of-service calculations.

· Prepare documentation for new joiners, including Offer Letters, Job Descriptions, and Non-Compete Agreements.

· Draft, circulate, and manage company memorandums related to HR, policies, and internal communications.

· Manage recruitment activities: post vacancies, review CVs, schedule interviews, and oversee onboarding.

· Monitor and manage employees’ annual leave.

· Prepare Performance Evaluation Reviews for employees.

· Collaborate with various departments to support HR and administrative functions.

· Coordinate with the Auditor regarding payroll and employee details for auditing purposes.

· Perform other administrative and HR-related tasks as required.

Qualifications & Skills:

· Bachelor’s degree in Human Resources, Business Administration, or related field.

· Proven HR experience of at least 5 years in the UAE.

· Preferably with knowledge of local labour laws and visa application processes.

· Experience in preparing, verifying, and coordinating monthly payroll, including attendance, leave tracking, and WPS requirements.

· Strong problem-solving, time-management, and multitasking abilities.

· Proficiency in MS Office (Word, Excel, PowerPoint).

· Proficiency in HR software / HRIS systems.

· Strong organizational, communication, and interpersonal skills.

Job Type: Full-time

Language:

• Do you speak Tagalog (Required)

Work Location: In person