HR & Admin Executive
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Key skills for this role
About the Role
The HR & Admin Executive will be responsible for building and structuring the entire HR and administrative function, including developing SOPs, KPIs, trackers, and performance systems across all departments.
Key Skills for This Role
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Overview
The HR & Admin Executive will be responsible for building and structuring the entire HR and administrative function, including developing SOPs, KPIs, trackers, and performance systems across all departments.
This role acts as a strategic partner to management, providing recommendations on organizational design, workforce planning, and operational efficiency rather than only executing tasks.
1. Strategic HR Leadership
- Support in the development and execution of HR strategies aligned with company growth.
- Collaborate with senior management for workforce planning and organizational development.
- Lead initiatives to enhance employee engagement, culture, and retention strategies.
- Act as a strategic advisor to leadership
- Provide data-driven recommendations
- Identify gaps in structure, performance, and manpower
- Challenge inefficiencies and propose improvements
2. Recruitment & Onboarding
- Supervise recruitment processes through your team, from job posting to offer letters.
- Plan staffing requirements for operations, especially blue-collar/shift-based teams (e.g. housekeeping, bellboys, drivers).
- Oversee structured onboarding programs including system access, property induction, and policy orientation.
3. Employee Relations & Compliance
- Ensure compliance with UAE Labour Law, MOHRE regulations, and internal policies.
- Manage employee grievances, conflict resolution, and disciplinary processes.
- Maintain updated employee records including EID, visa, insurance, and contract data.
4. Performance Management & Training
- Design and implement KPI frameworks across all departments
- Monitor performance and provide reports to management
- Drive accountability through structured performance systems.
- Coordinate training, upskilling, and staff development plans with department heads.
- Conduct probation reviews and assist with career progression tracking.
5. Policy & Process Development
- Lead full HR system design (not just maintain)
- Build end-to-end workflows for all departments,
- Create HR workflows for hiring, onboarding, offboarding, and shift scheduling.
- Ensure SOP adoption and compliance across teams
- Identify areas for process improvement and ensure alignment with operational needs.
6. Team & Admin Oversight
- Manage and guide a team of recruiters and admin officers in day-to-day tasks.
- Monitor attendance (Odoo), employee fines, asset tracking, and employee-related documentation.
- Supervise offboarding, resignations, final settlements, and asset recovery processes.
7. Organizational Development & Structuring
- Design and implement **company-wide SOPs**
- Create **department KPIs and performance frameworks**
- Develop **HR dashboards and trackers for all departments**
- Analyze inefficiencies and recommend improvements
- Standardize workflows across departments
- Introduce HR systems and automation
Operational HR Functions
**Payroll Assistance:** Support salary calculations, adjustments, loan tracking, and WPS coordination.
**Document Control:** Ensure timely renewals and reminders for employee visa, tenancy contracts, DEWA, DU, Mulkiya, and health insurance.
Legal Coordination: Work with PRO for visa processing, DTCM, RERA, and DLD affairs.
**Admin Reporting:** Maintain HR reports, dashboards, and performance logs for management review.
**Attendance & Compliance:** Daily updates on attendance, fines, and disciplinary matters.
Requirements
- 3–5 years of UAE HR/Admin experience, preferably in hospitality, holiday homes, or facilities management.
- Proven experience managing shift-based and blue-collar employees.
- Experience leading admin/recruitment teams and handling operational HR.
- Strong knowledge of UAE Labor Law, MOHRE compliance, and WPS/payroll procedures.
- Excellent written and verbal communication, leadership, and planning skills.
- Proficient in HR software (Odoo or equivalent), MS Excel, and document management.
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