HR & Admin Executive

Company Description

Job Purpose

1. Front Office Management

• Welcome and assist visitors, clients, and guests professionally.
• Handle reception calls and manage incoming emails and correspondence.
• Receive and send couriers and maintain a professional reception area.
• Prepare welcome messages for guests and schedule appointments/meetings for staff and management.

2. Administrative Support

• Prepare the attendance register daily and submit it for review at the end of the month.
• Manage office stationery and consumables ordering.
• Organize safety trainings and maintain records.
• Coordinate tender packing and other office administrative tasks as assigned by managers.
• Manage IT maintenance coordination with the management.
• Maintain folders on the server with all relevant documents.

3. Documentation & Compliance

• Document control and file management for HR and administrative records.
• Track expiry dates of company documents (trade license, chamber certificates, Tawteeq, etc.), send reminders, and initiate timely renewals.
• Assist in visa processing, travel insurance coordination, and related documentation.
• Coordinate with the PRO for complete visa processing.
• Manage degree attestation coordination.
• Maintain time sheets for employees on-site.
• Coordinate medical insurance for employees.
• Assist with LOA for ADNOC onsite requirements.

4. Additional Responsibilities

• Perform other admin, HR, or operational tasks assigned by managers as needed.
• Ensure compliance with office protocols, administrative policies, and HR procedures.
• Maintain a professional demeanor and provide support to ensure smooth daily operations.

Minimum Qualifications and Experience

• Bachelor’s Degree in Business Administration, Management, HR, or related field preferred.
• 2–4 years of experience in front office, administrative, or HR support roles.
• Familiarity with office administration, document management, and basic HR processes.
• Proficiency in MS Office (Word, Excel, Outlook).

Key Skills and Competencies

• Detail-oriented, proactive, and organized.
• Strong sense of responsibility and ownership.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Adaptable and flexible to dynamic work requirements.
• Ability to work independently and as part of a team.
• Professional demeanor and customer service orientation.

Additional Requirements

• Good command of English (verbal and written).
• UAE experience preferred (if applicable).
• Willingness to work flexible hours if required.
• Pay: AED3,000.00 - AED4,000.00 per month