FF&E Project Manager

Role purpose

Project delivery

• Develop and manage execution plans, procurement schedules, budgets, cash flow, risk registers, and reporting.
• Review briefs, room data sheets, specifications, schedules, drawings, samples, mock-ups, and submissions for completeness and design compliance.
• Coordinate requirements across architecture, interior design, MEP, ICT, security, operations, and other disciplines.
• Lead supplier prequalification, tender evaluation, value engineering, technical clarification, recommendations, and purchase-order coordination.
• Monitor vendor submittals, approvals, production, inspections, and delivery; manage cost control, changes, variations, commitments, forecasts, and commercial records.
• Plan shipping, customs, warehousing, site access, delivery sequencing, asset tagging, and installation logistics.
• Supervise installation and ensure protection, workmanship, testing, commissioning, and compliance with approved documents.
• Chair coordination meetings, report progress, track actions, and escalate risks or delays.
• Lead snagging, defect closure, inventory reconciliation, warranties, spare parts, training, O&M documentation, and handover.
• Maintain FF&E schedules, procurement logs, approval trackers, asset registers, and close-out records.

Education and experience

• Bachelor's degree in Interior Design, Architecture, Engineering, Construction Management, Project Management, or a related discipline.
• At least 10 years of relevant experience, including at least 5 years managing FF&E packages on major projects.
• Delivery experience across hospitality, residential, commercial, healthcare, education, cultural, or mixed-use developments.
• Experience in FF&E specifications, procurement, vendor management, cost control, logistics, installation, and handover.
• Experience coordinating international suppliers, long-lead items, importation, warehousing, and phased site delivery.
• Strong knowledge of material quality, fabrication methods, finishes, furniture construction, and installation standards.
• Saudi Arabia or GCC project experience is strongly preferred; large or fast-track project experience is advantageous.
• PMP or PRINCE2 is preferred; relevant interior design, procurement, or construction management membership or certification is advantageous.

Competencies and tools

• Knowledge of the FF&E lifecycle from design development and specification through procurement, installation, and close-out.
• Project planning, scheduling, budgeting, risk management, and contract administration capabilities.
• Ability to assess samples, mock-ups, shop drawings, finishes, and technical submissions against specifications and design intent.
• Commercial awareness and confidence in tender analysis, negotiation, value engineering, variations, and cost forecasting.
• Coordination, stakeholder management, communication, presentation, and problem-solving skills; ability to lead multidisciplinary teams and manage multiple workstreams.
• Proficiency in MS Office and project management software; familiarity with AutoCAD, BIM coordination platforms, ERP/procurement systems, and FF&E tracking tools is advantageous.

Site and compliance

• The role includes site installation supervision and delivery logistics.
• Ensure compliance with project quality, health and safety, sustainability, fire-life-safety, and client governance requirements.

Benefits

• The employer advertises major projects across Saudi Arabia and the GCC, a collaborative work environment, and opportunities to learn and grow.
• A competitive salary and benefits package, medical coverage, and wellness support are offered.