Document Control Manager

Role purpose and arrangement

Responsibilities and deliverables

• Define document control strategies, policies, procedures, and standards aligned with contracts, client requirements, and international best practices.
• Establish function KPIs and monitor and report performance.
• Define metadata, numbering, naming, classification, workflows, access rights, and security protocols.
• Control project documentation, including drawings, submittals, RFIs, correspondence, minutes, reports, and contracts.
• Prepare project-specific document control and information management plans.
• Manage closeout, handover, as-built records, data books, and long-term archiving.
• Ensure compliance with ISO 9001, client requirements, and Saudi regulations; implement retention, confidentiality, and information security controls.
• Support audits and corrective and preventive actions; prepare dashboards and management reports.
• Train project teams in EDMS and document control procedures and recommend improvements to systems and practices.

Education and experience

• At least 15 years of progressive experience in document control, records management, or information management in engineering, construction, infrastructure, project management, or consultancy.
• Experience managing information on large, complex, multi-stakeholder projects in international and multicultural environments.
• Technical knowledge of document and content management systems and typical data management applications.
• A bachelor’s degree in Information Management or a related discipline is preferred; equivalent qualifications and relevant professional certifications will be considered.
• International work experience is required; Saudi Arabia or wider GCC experience is preferred.

Skills and competencies

• Methodical and analytical approach with ability to analyze and solve problems.
• Excellent written and verbal communication in English and strong presentation skills for senior management and clients.
• Strong leadership, team management, and stakeholder management skills.
• High attention to detail and ability to manage priorities under tight project deadlines.

Working hours

• Flexible daily start and finish times are available within a structured schedule of up to 48 hours per week.

What the employer offers

• Opportunity to work on major projects across Saudi Arabia and the GCC.
• Collaborative work environment, competitive salary and benefits, medical coverage, and wellness support.
• Learning, growth, and development opportunities.

Application and location

• Riyadh-based candidates are preferred; relocation support is available for the right candidate.
• The selection process typically includes two interview stages; the initial interview is generally virtual and the final stage often takes place in person.