Executive - Leasing Admin

Role objective

Lease records and compliance

• Maintain lease files and database entries, ensuring accurate terms, expiry dates, and payment schedules.
• Assist with lease agreement execution through document preparation, scanning, filing, and version control.
• Track renewals, amendments, and legal notices and coordinate timely stakeholder action.
• Monitor renewals, expirations, and handovers; maintain trackers and notify responsible teams in advance.

Reporting and coordination

• Assist with reports on lease status, rent escalations, and occupancy data; consolidate data for audits, budgeting, and portfolio reviews.
• Handle routine landlord communications regarding documentation, billing, and lease queries.
• Liaise with legal, finance, and real estate teams to support lease execution and issue resolution.

Systems and process support

• Ensure lease details are accurately entered in lease-management systems such as MRI.
• Update lease terms and contact information as directed by senior staff to maintain system integrity.
• Identify minor process gaps and suggest operational improvements.

Desired experience and qualifications

• Two to four years of leasing administration, commercial real estate support, or property operations experience.
• Bachelor’s degree in Business Administration, Real Estate, or equivalent.
• Familiarity with commercial lease documents and basic real estate processes.
• Proficiency in Microsoft Excel; exposure to MRI, Yardi, or similar lease-management software is preferred.
• Strong attention to detail, document organization, and communication skills.