Executive Assistant to CEO

01. About The Company

About The Role

03. Who You Are

• Force Multiplier, Not Just an Assistant
• You understand that your job is to make the CEO exponentially more effective by owning systems, protecting time, and driving execution.
• Execution-Obsessed
• You don’t just take notes.
• You track action items, chase owners, escalate blockers, and close loops.
• You hate open loops as much as the CEO does.
• Systems Thinker
• You know how to build lightweight but ruthless systems (ClickUp, Jira, Notion) for task capture, decision logs, and weekly sprints.
• You bring order without bureaucracy.
• High-Discretion Operator
• You handle sensitive strategy, finance, and people matters with absolute trust.
• You know when to speak up, when to stay quiet, and how to be a sounding board without overstepping.

• Proactive & Anticipatory

• You don’t wait to be asked.
• You see what’s coming; a decision needed, a risk emerging, a pre-read missing — and you handle it before it becomes a problem.
• Blocker Unblocker
• You run daily follow-ups, maintain RAG status, and escalate constructively.
• You keep ego out and ownership in.
• 04.

• CEO Enablement & Priority Management

• Act as the CEO’s primary leverage point by managing priorities, deadlines, and information flow.
• Protect the CEO’s time by filtering requests, enforcing agendas, and eliminating low-value meetings.
• Maintain a Decision Pipeline with clear context and deadlines.
• Task Capture & Execution Tracking (Mission Control)
• Join key meetings (in-person and virtual) to capture decisions, action items, owners, due dates, and dependencies.
• Maintain a single source of truth across ClickUp, Jira, or Notion, including weekly sprint views, clear “done” definitions, and RAG status.
• Run daily follow-ups and escalate blockers quickly.

• Meeting & Calendar Engineering

• Strategic & Operational Support

• Performance Rhythm & Cross-Team Alignment

• Systems, Tools & Frameworks

• Communication & Stakeholder Coordination

• Personal Administration & Finance Coordination

• Manage selected personal and business tasks: document management (IDs, licenses, renewals), banking coordination, tracking recurring payments and subscriptions.
• Maintain a clear admin dashboard showing pending, completed, or awaiting approval.
• Travelling Arrangement
• Coordinate visas, insurance, book flights and hotels.

• Confidentiality & Trust

Requirements

• Experience as an Executive Assistant, Chief of Staff, or Operations Lead at a high-growth startup, Big Tech, or gaming/AI company, where you actually owned execution, not just calendars.
• You have personally managed task tracking, decision pipelines, and follow-through for a senior executive or leadership team.
• Deep knowledge of project management tools (ClickUp, Jira, Notion, Asana) and ability to enforce lightweight but rigorous systems.
• Proven experience implementing OKRs, weekly sprints, or similar performance frameworks in a cross-functional environment.
• Ability to capture decisions and action items live in meetings, with zero ambiguity on owners and due dates.
• Experience coordinating with external stakeholders (investors, partners) and managing touchpoint calendars.
• Fluent English (C1 level), with the ability to communicate clearly, concisely, and with discretion.
• Must be located in Abu Dhabi, UAE, or willing to relocate.
• Bachelor’s degree or equivalent real-world experience; we care about what you’ve done, not just the paper.

06. Nice To Have

• Experience working in AI-first, gaming, or high-velocity product environments.
• Familiarity with decision logs, RAG status tracking, or dependency mapping.
• PMP, Agile, or Scrum certification (but not required; execution speaks louder).
• Previous experience as a Chief of Staff or Force Multiplier role in a startup scaling from MVP to mass market.

07. What We Offer

• Real ownership — you will be the CEO’s mission control, with direct impact on how fast the company moves.
• Exposure to AI, gaming platforms, and digital asset economies — from inside the room.
• Competitive salary with performance-based incentives.
• 24 days annual leave.
• Health insurance.
• Modern office in Yas Creative Hub.
• Continuous learning through real-world problem solving, not just theory.
• The opportunity to shape systems and influence how the entire company operates.
• A diverse, open-minded team where ideas are genuinely heard.