Personal/Executive Assistant to Founder

Executive & Personal Assistant to Founder

Company Description

• We are a Dubai-based group of creative and lifestyle brands led by a founder working across luxury product development, wellness, content creation, and experiential brand building.
• The businesses include:
• **The Candle Company**
• a luxury candle and home fragrance manufacturer specialising in bespoke products, private label manufacturing, corporate gifting, and brand collaborations.
• **Inner Alchemist**
• an emerging luxury wellness and lifestyle brand focused on intentional living, self-care rituals, home décor, and elevated everyday experiences.
• **Content Creation & Personal Brand**
• lifestyle, travel, beauty, wellness, and behind-the-scenes creative content shared across social media platforms.
• This is a small, fast-moving, highly creative environment where no two days are the same.
• The role is ideal for someone who thrives in a dynamic setting, enjoys variety, takes initiative naturally, and genuinely loves helping bring ideas to life.

Role Description

Qualifications

• Previous experience in an Executive Assistant, Personal Assistant
• Strong written and verbal communication skills in English
• Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Calendar) and/or Microsoft Office
• UAE driving license is a strong advantage
• Experience around dogs or pet care is highly preferred
• Experience with office software systems and tools such as Quickbooks is preferred

What We’re Looking For / Non-Negotiables

• Excellent communication skills, both written and verbal, with near-native English fluency
• Must genuinely love dogs and be highly confident, responsible, and experienced around animals, with a caring and attentive approach to pet care
• Comfortable assisting with dog sitting and pet care responsibilities when required, treating pets with a high level of care, patience, and attention
• Healthy, well-presented professional. Physically capable of handling the practical aspects of the role, and confident in client-facing environments.
• Professional and confident in client-facing environments.
• Highly organised with exceptional attention to detail
• Proactive and able to anticipate needs before being asked
• Calm under pressure with strong problem-solving abilities
• Trustworthy, discreet, and professional
• Comfortable working in a fast-paced and evolving environment
• Positive attitude with a willingness to learn and adapt
• Able to multitask and manage priorities efficiently
• Strong sense of initiative and ownership
• Comfortable working flexible hours when required, including occasional longer days during launches, events, activations, shoots, or busy periods
• Energetic, dependable, and capable of maintaining a high standard of organisation and efficiency
• Emotionally mature, solution-oriented, and able to maintain a positive, low-drama working environment within a small and close-knit team

Executive Support Responsibilities

• Managing calendars, scheduling appointments, meetings, and reminders
• Assisting with inbox and communication management across multiple businesses
• Liaising with suppliers, manufacturers, clients, agencies, and partners
• Sourcing and researching new suppliers, products, services, and business solutions
• Supporting project coordination across multiple businesses and brand ventures
• Assisting with operational organisation and day-to-day administrative tasks
• Preparing documents, quotations, presentations, spreadsheets, reports, and business materials when required
• Following up on tasks, timelines, and deliverables to ensure smooth execution across projects
• Supporting launches, events, workshops, activations, photoshoots, and content days
• Assisting with social media coordination, content planning, behind-the-scenes support, and content organisation
• Preparing samples, manufacturing orders, packaging orders, and customer shipments
• Assisting with candle production, labelling, packing, quality checking, stock preparation, and workshop setup where required
• Managing inventory, stock levels, supplies, and reordering processes
• Organising, maintaining, and managing storage areas, inventory systems, and operational spaces
• Coordinating deliveries, couriers, collections, and logistics
• Assisting with purchasing, errands, and operational sourcing tasks
• Supporting customer service and client communications when required
• Assisting with business organisation, process improvement, and operational efficiency
• Handling confidential information with discretion and professionalism
• Supporting the wider needs of the businesses as they evolve and grow
• Carrying out ad-hoc tasks, operational support, and additional responsibilities as reasonably required by the company and founder

Personal Support Responsibilities

• Assisting with personal calendar management, appointments, and scheduling
• Coordinating personal travel arrangements, bookings, reservations, and itineraries
• Assisting with pet care responsibilities where required, including helping coordinate feeding, walking, supervision, appointments, transport, and occasional dog sitting support while the founder is travelling or unavailable
• Assisting with personal errands, purchases, and lifestyle administration
• Supporting household organisation and coordination where required
• Assisting with household upkeep and day-to-day household support tasks where required, including organisation, tidying, unpacking deliveries, laundry coordination, steaming clothes, packing and unpacking suitcases, dishwashing, and general household assistance
• Assisting with pet-related scheduling, logistics, and coordination where required
• Managing personal reminders, bookings, and administrative tasks
• Supporting the founder with day-to-day organisation and workload management
• Handling personal matters and confidential information with professionalism and discretion
• Providing flexible, trusted, discreet and dependable personal assistance support when required
• Carrying out ad-hoc personal tasks and responsibilities as reasonably requested by the founder

What’s Offered

• Basic salary plus opportunity to earn commission and bonuses
• Opportunity to work closely with the founder across multiple exciting and growing brands
• A highly varied role with exposure to creative projects, business operations, branding, events, and content creation
• Fast-paced, entrepreneurial environment with room for growth into more senior positions and promotions as the businesses grow
• Supportive and collaborative working environment
• Opportunity to be part of building exciting long-term brands from the ground up