Executive Assistant and Office Administrator
Skills
About This Role
- Manage and coordinate the daily schedule, calendar, meetings, and travel arrangements of the CEO and Senior Management.
- Prioritize and handle incoming correspondence (emails, calls, documents), ensuring timely responses and follow-ups.
- Take meeting minutes, track key tasks, deadlines, and commitments to ensure smooth workflow and accountability.
- Coordinate internal and external meetings, events & appointments.
- Serve as the first point of contact for the CEO’s office — screening and prioritizing requests and inquiries.
- Liaise professionally with senior executives, business partners, clients, regulators, and other stakeholders.
- Coordinate communication between departments and management.
- Assist with internal announcements and documentation.
- Maintain confidentiality of information.
- Oversee day-to-day office operations to ensure smooth functioning.
- Manage office supplies, vendor relationships and service providers.
- Coordinate facility maintenance and office equipment.
- Maintain organized filing systems (physical and digital) for the Office.
- Ensure compliance with company policies and administrative procedures.
- Coordinate with finance for invoices, expense claims and petty cash.
- Manage comprehensive travel itineraries including flights, accommodations, visas, and local logistics.
- Prepare travel briefs and coordinate meetings during business trips.
- Process travel expense claims and ensure compliance with company policies.
- Coordinate meetings of the Board of Directors, Executive Committee, and other leadership forums.
- Arrange corporate travel, visas, accommodation and itineraries.
- Organize company meetings and office events.
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