Executive Assistant to Founder/CEO

Overview

Compensation & Structure

• Part-time (with opportunity to become full-time tied to company growth), remote role
• $3/hour (early-stage rate — growth in compensation tied directly to company growth)
• Flexible hours based on workload and shifting priorities
• High ownership from day one with a direct line to the Founder

About The Role

Requirements

• **Must be a born Emirati, based in Dubai**
• **Fluent in English (additional languages a strong plus)**
• **Highly organized with exceptional attention to detail**
• **Proactive — you solve problems before they become problems**
• **Calm and focused under pressure with multiple moving priorities**
• **Strong written and verbal communication with a professional presence**
• **Comfortable operating with limited structure and building systems from scratch**
• **Able to source and coordinate third-party specialists when needed**
• **Proficient in or willing to learn quickly:**
• **Google Workspace (preferred over Microsoft)**

• Microsoft Office (Excel, Word, PowerPoint)

• Canva
• Discord
• UKG Pro

• JIRA And Monday.com And Asana

• Salesforce or HubSpot

• Zoom And Google Meet

• Must be able to produce clear, concise
• daily executive summaries
• without being asked
• Strong follow-through — maintains and drives
• active to-do lists
• until every item is fully resolved, not just started
• Highly experienced in AI tools — specifically
• ChatGPT and Claude
• , including advanced prompting, workflow automation, and using AI to maximize productivity and output quality

Executive & Calendar Support

• Manage the Founder's daily priorities, calendar, and scheduling
• Coordinate meetings, investor conversations, and partner communications across time zones
• Filter and organize the Founder's inbox — flag what matters, handle what doesn't need his attention
• Write and send emails on behalf of the Founder (pending approval)
• Prepare the Founder before every meeting with briefings, key discussion points, and background context
• Maintain and regularly update a master contact list
• Prepare and deliver a
• daily executive summary
• to the Founder each morning — covering priorities, pending items, scheduled meetings, and anything requiring immediate attention
• Create and manage
• immediate to-do lists
• for all active tasks and follow them through to full completion — nothing is closed until it's done

Operations & Project Coordination

• Track all active initiatives across restaurant development, hiring, branding, and launch timelines
• Coordinate between vendors, designers, consultants, and team members
• Source and vet third-party specialists when needed (CRM consultants, developers, etc.)
• Ensure deadlines and deliverables are met without the Founder having to chase them
• Build and maintain SOPs as systems are established
• Assist with organizing and managing shared Google Drive and internal file systems
• Support domain, website, and platform transitions as needed

Crm & Systems Setup

• Help evaluate, set up, and manage CRM tools (Salesforce preferred) from scratch
• Build out contact databases, reporting structures, and workflows
• Assist in implementing project management tools (Monday.com, Asana, JIRA)
• Help determine the right tech stack for the company's current stage and growth
• ChatGPT (advanced prompting)
• Claude by Anthropic (advanced prompting)

Strategic & Administrative Support

• Assist in preparing decks, documents, and reports using Canva, PowerPoint, and Google Slides
• Conduct research and compile insights for decision-making
• Take meeting minutes and distribute follow-ups and action items
• Handle inquiries and communications with professionalism on behalf of the Founder

Brand & Content Support

• Assist with organizing brand materials and assets across shared drives
• Support content coordination as raw materials come in
• Ensure all documents, decks, and communications reflect the brand standard consistently

Restaurant & Hospitality Operations Support

• Assist with menu documentation, vendor coordination, and category management
• Support planning around guest experience strategy, reservations, and events
• Understand the restaurant concept well enough to represent it in communications
• Assist with early-stage launch logistics as timelines develop

Preferred Experience

• Experience supporting a founder, C-suite executive, or startup team
• Background in hospitality, restaurant operations, or delivery/food tech platforms
• Experience with CRM setup and management (Salesforce strongly preferred)
• Startup experience — especially building systems from zero
• Experience with mergers, acquisitions, or vendor coordination
• Familiarity with investor-facing communications or pitch materials

Why This Role

• Direct, daily access to the Founder of a growing luxury hospitality brand
• Be part of building something from the absolute beginning
• Real exposure to restaurant development, investor relations, brand building, and CRM operations
• High ownership — your work is seen and felt immediately
• Pathway to Operations or Chief of Staff as the company grows
• Potential future role leading Dubai operations upon international expansion

How To Apply

• Message directly or apply with:
• Resume
• Brief note on why you're a fit
• One example of managing multiple priorities in a fast-paced, unstructured environment