Executive Assistant
Role Overview
Administrative role at Westin involving reception, office coordination, records, correspondence, and guest support.
Key Skills for This Role
Full Job Posting
Role overview
Administrative role at Westin involving reception, office coordination, records, correspondence, and guest support.
Administrative duties
- Welcome office visitors and direct or escort them to their destination.
- Prepare routine correspondence, attach relevant files, distribute meeting minutes, and handle incoming and outgoing mail.
- Maintain electronic and paper filing systems for records, reports, and documents.
- Draft letters, memos, and other documents; transmit information using computers, email, or fax.
- Update database records and reservations and respond to guest inquiries.
- Operate standard office equipment, including telephones, fax machines, copiers, and calculators.
Guest and team support
- Document guest requests and complaints and route them to appropriate staff.
- Support team goals, maintain positive working relationships, and respond appropriately to colleagues.
- Welcome guests, anticipate and meet service needs, assist people with disabilities, and express appreciation.
Work expectations
- Follow company policies, maintain a professional appearance, protect company assets, and keep proprietary information confidential.
- Communicate clearly and professionally and use appropriate telephone protocol.
- Be able to move or handle objects weighing up to 10 pounds without assistance.
Schedule and workplace
- The role is full-time and not remote.
- The job location is in Doha, Qatar.
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