Document Controller

Job summary

Document management and systems

• Maintain electronic and physical project documents, filing, storage, retrieval, accessibility, registers and tracking logs.
• Control distribution and limit confidential document access to authorized personnel.
• Manage the EDMS and track submissions, revisions, approvals and distribution.
• Ensure relevant teams use the latest approved documents and follow document-control procedures.

Quality, coordination and reporting

• Review documents for completeness, accuracy and compliance; coordinate reviews, approvals and revisions.
• Audit records for missing, outdated or incorrectly filed documents and follow applicable procedures.
• Coordinate with project teams and liaise with clients, consultants, contractors and suppliers to obtain and distribute documents.
• Follow up on outstanding submissions and approvals, answer queries and resolve filing or tracking issues.
• Prepare status and progress reports, archive completed project documentation and maintain historical records.

Qualifications and experience

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering or a related field.
• At least 3–5 years of document-control experience, preferably in construction, telecommunications or infrastructure projects.
• Practical experience with EDMS is required.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook; experience with document-control software and electronic filing systems.
• Knowledge of document registers, revision tracking, transmittals, approval workflows, project documentation standards and control procedures.

Skills and preferred knowledge

• Strong organization, time management, attention to detail and accuracy; good written and verbal English communication.
• Able to coordinate multiple stakeholders, work independently and collaboratively onsite, and handle confidential information discreetly.
• Construction or telecom documentation knowledge, industry standards, quality procedures and document-audit familiarity are preferred.
• Arabic knowledge is an advantage.

Benefits

• Competitive salary and benefits package, high-profile project opportunities, professional development and training, and a collaborative work environment.