Document Controller / Secretary (DC)

About Saeed Salem Khalfan SSK Enterprises LLC

Position Summary

Key Responsibilities

• Maintain and control all project documentation, including drawings, submittals, approvals, reports, and correspondence.
• Establish and maintain document control registers and filing systems.
• Ensure proper document numbering, tracking, distribution, and archiving.
• Monitor document revisions and maintain up-to-date records.
• Coordinate document submissions to clients, consultants, contractors, and authorities.
• Prepare, format, and distribute project reports, letters, and meeting minutes.
• Manage incoming and outgoing correspondence.
• Provide administrative and secretarial support to project and management teams.
• Maintain confidentiality of company and project information.
• Assist in scheduling meetings, coordinating logistics, and managing office records.
• Ensure compliance with company document control procedures and project requirements.

Required Qualifications

• Diploma or bachelor's degree in business administration, office management, or a related field.
• Minimum 4 years of experience as a document controller, secretary, or administrative coordinator.
• Experience in construction, engineering, or project-based environments is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with electronic document management systems (EDMS).

Preferred Qualifications

• Experience handling project documentation for construction or infrastructure projects.
• Knowledge of document control standards and procedures within the UAE market.

Skills & Competencies

• Document management and record keeping
• Administrative coordination
• Excellent organizational skills
• Strong attention to detail
• Written and verbal communication skills
• Time management and multitasking
• Confidentiality and professionalism
• Team collaboration
• Why Join Saeed Salem Khalfan SSK Enterprises LLC?
• Be part of a dynamic and growing organization.
• Work in a professional and collaborative environment.
• Opportunities for career growth and skill development.
• Contribute to high-profile projects across multiple sectors.

Application

• **Interested candidates are encouraged to apply through LinkedIn with an updated CV highlighting relevant document control and administrative experience.**