Document Controller

Role overview

Document control duties

• Maintain the site document control system; receive, register, classify, distribute, file, and archive project documents.
• Control drawing issuance and revisions so only the latest approved drawings are used on site.
• Maintain registers for drawings, RFIs, submittals, method statements, MIRs, WIRs, NCRs, and correspondence.
• Issue transmittals and coordinate submissions, approvals, and follow-ups with project stakeholders.
• Prepare weekly and monthly reports, retrieve records as needed, and support site administration.
• Protect record confidentiality and ensure compliance with company procedures, client requirements, and ISO standards.

Qualifications and experience

• Diploma or bachelor's degree in Business Administration, Engineering, Construction Management, or a related discipline.
• At least 5 years of experience as a Document Controller in the construction industry.
• At least 3 years of UAE/GCC experience is preferred.
• Experience in high-rise residential, commercial buildings, villas, MEP, or mixed-use developments is highly preferred.

Skills and systems

• Proficiency in Microsoft Office: Excel, Word, Outlook, and PowerPoint.
• Hands-on experience with Aconex, Procore, Autodesk Construction Cloud (ACC), SharePoint, or another EDMS platform.
• Strong knowledge of construction documentation and drawing control procedures.
• Strong organization, filing, attention to detail, communication, and interpersonal skills; able to manage priorities under pressure.
• Familiarity with QA/QC and project close-out documentation; ISO 9001 document control knowledge is an advantage.

Performance and coordination

• Performance measures include timely document processing, accurate registers and revision control, and avoiding obsolete drawings on site.
• Track technical documentation submissions and support complete, organized handover and close-out records.
• Coordinate with the Project Manager, Site Engineers, QA/QC Engineers, Planning Engineers, consultants, clients, and subcontractors.

Working environment

• The role is based at a construction project site.
• Occasional overtime may be required to meet project submission deadlines.