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Document Controller

Alpha Signs & Advertising Company
Dubai, UAE
fulltime
Mid-Senior
Today
Document ManagementRecord KeepingFiling SystemsVersion ControlArchivingSharePoint
Free

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Job Summary

We are seeking a detail-oriented and organized Document Controller to manage, control, and maintain all project documentation.

The role ensures accuracy, traceability and compliance with company and client requirements, supporting smooth project execution through effective document management.

Key Responsibilities

  • Manage and maintain project documents, records and technical files in both electronic and physical formats, ensuring full traceability and audit readiness.
  • Implement and enforce document control procedures in line with company policies and project requirements.
  • Handle incoming and outgoing correspondence, drawings, submittals, RFIs, method statements, and material submissions.
  • Prepare, track and manage WIRs (Work Inspection Requests) and MIRs (Material Inspection Requests), ensuring timely approvals and closures.
  • Maintain and update document registers and logs (drawings, submittals, RFIs, WIR/MIR, transmittals).
  • Ensure proper document numbering, version control, and stamping (Approved / Approved with Comments / Revise & Resubmit).
  • Coordinate with project teams, consultants, subcontractors, and clients for document submissions and approvals.
  • Support project closeout by preparing complete handover documentation.
  • Maintain confidentiality and proper archiving of all project documents.
  • Generate periodic reports on document status and pending approvals.

Requirements

  • Bachelor’s Degree, Diploma in Administration, Business, Engineering Support, or related field.
  • 2-3 years of experience as a Document Controller in construction or signage/manufacturing sectors (UAE experience preferred).
  • Excellent organizational skills and attention to detail.
  • Ability to manage multiple tasks under tight deadlines.
  • Strong communication and coordination skills in English.

How To Apply

Interested candidates are encouraged to apply through below mentioned google form link:

https://docs.google.com/forms/d/e/1FAIpQLSemI0TbpsGifYe-YrRElj-29b2qthgBrzoSk3YfsB1-drISTA/viewform?usp\=header

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