Document Controller

Role Overview

Responsibilities

• Efficiently carry out all receiving signed delivery notes from transport companies and keep track of all deliveries.
• Ensure all invoices are received from transport companies, record and scan delivery notes, and keep them available in the system and to area sales representatives.
• Ensure correct forms, information, and approval are provided before proceeding with return material, and issue return and credit notes in the system.
• Ensure returned material due to defect, transportation damage, or loading errors is returned to warehouse and replaced with correct stock accuracy.
• Send daily reports tracking leased Dyna's and usage percentage, and prepare shortage and blocked order lists for the direct manager.
• Receive transport company invoices and verify accuracy against delivery records and waybills before submitting.
• Support warehouse managers and team in pallet tracking and daily warehouse operations, and coordinate admin purchase inquiries.

Qualifications

• High School or Diploma degree.
• 1-3 years of relevant experience in warehouse or dispatch function.
• Fluency in Arabic & English, both verbally and written.

Personal Qualities

• Acts on own initiative, makes things happen and accepts responsibility for the results.
• Understands the organization's informal rules and structures and utilizes political processes effectively to get things done.
• Uses a methodical and systematic approach; plans ahead, defines clear priorities and allocates resources effectively.
• Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgments.
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development.
• Co-operates well with others; shares knowledge, experience and information; supports others in the pursuit of team goals.

What We Offer

• Competitive compensation and benefits.
• Continuous learning opportunities and training activities through on-the-job training and Jotun Academy.
• Career development opportunities across multiple disciplines and geographies.
• A supportive and inclusive company culture.
• A focus on having fun together through team buildings and social activities.

About Jotun