Document Controller

Overview

• Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition.
• Our values shape the way we consult and define the people we want to join us on our journey.
• The project:
• This project offers the chance to join a talented Mace team in delivering a major entertainment and luxury hospitality project, collaborating with renowned architects and global consultants.
• The project involves extensive infrastructure and built assets, delivered rapidly through a hands-on Construction Management approach, ideal for those experienced in managing both main and sub-contract packages.
• You’ll be responsible for:
• Provides document management and general administration support to the project team.
• Organise internal and external meetings, presentations, and associated documentation, ensuring smooth delivery and professional standards.
• Support commercial activities including contracts, bids, and procurement of office supplies, maintaining compliance with health and safety requirements.
• Manage electronic file-sharing systems such as SharePoint and Aconex, administering user access and ensuring quality control of documentation.
• Maintain project processes and records, including distribution groups, work package matrices, RFIs, and reporting requirements.
• Provide accurate system management and project administration to support timely, coordinated, and high-quality deliverables.
• Contribute to Mace’s net zero carbon transition by proactively managing and reducing project-related emissions.
• You’ll need to have:
• Proficient in MS365 and experienced with Aconex.
• Strong understanding of construction processes and information flows.
• Proactive approach to identifying and resolving potential issues.
• High attention to detail in document control and compliance.
• Our values
• Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.
• Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.
• Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.
• Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.
• Mace is an inclusive employer and welcomes interest from a diverse range of candidates.
• Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.
• We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.
• #LI-Onsite