Document Controller
Skills
About This Role
Overview
- Manage the receipt, distribution, tracking, and archiving of all project documents, including drawings, material submittals, inspection requests, correspondences, and reports.
- Ensure documents are correctly filed and version-controlled, and that obsolete documents are removed as per company procedures.
- Maintain an up-to-date log of all incoming and outgoing documents and ensure timely submission to consultants, clients, and authorities.
- Coordinate with project teams, consultants, and subcontractors to ensure proper document flow and compliance.
- Prepare transmittals, maintain records of submittals and approvals, and generate periodic reports.
- Ensure compliance with project document control procedures and ISO standards.
- Assist in preparing documents for project handover and final submission.
- Manage electronic filing systems and platforms (If applicable).
- Coordinate with project teams, planning, QA/QC, and commercial departments.
- Collect, review, and consolidate daily/weekly/monthly timesheets for the projects staff.
- Track working hours, overtime, leave, and absences in line with company policy, and maintain timesheet records and reports for audit and project cost control purposes.
- Support site teams with printing, distributing, and updating drawings and documents as required.
- Maintain records of office and project inventory, including stationery, tools, PPE, and equipment.
- Track issuance and return of items, ensuring accountability and proper documentation.
- Maintain the UpToDate site visitors' logbook for records.
- Provide general administrative support to project and head-office teams as required.
- Additional responsibilities as assigned by the line manager.
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