Document Controller

Overview

Your role

Responsibilities

• Our newest opportunity is for a talented Document Controller to join our team, based in Riyadh, Saudi Arabia.
• We envisage success in this role to include;
• Establishing and maintaining a comprehensive Document Control System for the duration of the project, including the construction phase and 12-month Defects Liability Period.
• Implementing and managing the use of the approved Electronic Document Management System (EDMS – e.g., Aconex or equivalent) for all project documentation.
• Developing and enforcing standard document numbering, filing, and transmittal procedures in line with the client's and Consultant requirements.
• Receiving, logging, and distributing all Contractor submissions including Shop Drawings, Material Approval Requests (MARs), Method Statements, Technical Specifications, Calculations, RFIs, As-Built Drawings, O&M Manuals, and other deliverables.
• Maintaining a live, up-to-date tracker of all submissions with clear status (Received, Under Review, Approved, Rejected, Revised, etc.).
• Ensuring timely return of reviewed documents with Comment Review Sheets (CRS) and tracking open/close status of comments.
• Controlling all incoming and outgoing project correspondence, instructions, notices, and reports between the Consultant, Client, Contractor, and other stakeholders.
• Preparing and issuing formal transmittals and maintaining accurate records of all communications.
• Supporting the team in the preparation and compilation of Daily, Weekly, and Monthly Reports.
• Ensuring all quality-related documentation (ITPs, MIRs, WIRs, inspection records, test results, NCRs, etc.) is properly filed and easily retrievable.
• Supporting the compilation of the Project Completion Dossier and Handover Package in accordance with the client's Asset Completion and Handover Procedure (including Appendix A deliverables).
• Maintaining records for audit, claims, variations, and regulatory compliance purposes.
• Providing accurate document status updates for Weekly and Monthly Progress Meetings.
• Preparing document control metrics and reports as required by the Senior Project Manager/Project Director.
• Archiving all project records in a structured, secure, and indexed manner at project close-out.
• Providing training and guidance to the supervision team on document control procedures and EDMS usage.
• Coordinating with discipline leads (Construction Managers, Inspectors, HSE, etc.) to ensure timely review and response to submissions.

Qualifications

• To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration.* **Experience:** Minimum **5 years** of relevant Document Control experience on major construction projects (as per Service Order requirements), preferably in infrastructure or earthworks projects in the GCC.
• Proven experience with EDMS platforms (Aconex, SharePoint, or equivalent).
• Strong knowledge of FIDIC contracts and construction project documentation workflows.
• **Key Competencies*** Highly organized with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Proficiency in Microsoft Office Suite and EDMS software.
• Ability to work independently and manage high volumes of documentation under pressure.
• Understanding of construction processes, shop drawings, technical submissions, and quality records.
• Commitment to confidentiality and data integrity.
• KEO’s performance is founded upon integrity, results, innovation, safety and our people.
• We embrace diversity and recognise its’ contribution to client success wherever we work.
• We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.