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Corporate Governance Specialist

Gulftainer
Sharjah, UAE
Full-time
Entry
Onsite
Discovered 3 weeks ago
Corporate governance administrationPowers of attorney and delegated authoritiesCorporate records and statutory registersEntity administrationStatutory filings and regulatory submissionsBoard and committee approvals

Full Job Posting

Job purpose

Administer and safeguard corporate governance processes, including corporate authorities, approvals, statutory requirements, and corporate records.

Ensure governance matters are documented and maintained in line with applicable law and the Company's constitutional documents.

Reports to the Manager – Corporate Governance.

Corporate authority and powers of attorney

  • Prepare, issue, record, and monitor powers of attorney and delegated authorities.
  • Maintain the register of authorised signatories and corporate authorisations.
  • Monitor expiry, renewal, and revocation of powers of attorney and signatory authorities.
  • Ensure authorities are valid, current, documented, and withdrawn when no longer required.

Corporate records and entity administration

  • Maintain statutory registers, constitutional documents, and the corporate records archive.
  • Keep Group entity records current, including documents, directors, shareholders, licences, and filing deadlines.
  • Support Group entity incorporations, changes, and dissolutions.
  • Keep records accurate, current, properly maintained, and accessible.

Statutory compliance and filings

  • Coordinate and track statutory filings, registrations, and regulatory submissions within applicable deadlines.
  • Monitor statutory and corporate compliance deadlines and follow up with stakeholders.
  • Coordinate with external corporate secretarial and legal advisors on administration matters.

Governance coordination and advisory

  • Track Board and committee approvals, resolutions, action owners, and completion status.
  • Check applicable approval routes and escalate matters requiring legal interpretation to the General Counsel.
  • Guide management on established approval routes and corporate formalities.
  • Support governance framework improvements, policies, and delegation of authority.
  • Coordinate with stakeholders and external advisors to implement and document governance requirements.

Success measures

Board and shareholder meetings are convened, conducted, and documented without procedural defect.

Minutes, resolutions, and registers are complete, accurate, and available on request.

Statutory filings and regulatory deadlines are met without penalty or lapse.

Powers of attorney and corporate authorities are traceable and current.

Management and Board governance queries are resolved promptly and correctly.

Requirements

  • The posting does not specify candidate qualifications or required prior experience.

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