Commercial Document Control Manager

Role overview

Contract and document control

• Maintain contract, consultancy agreement, and service order registers; track dates, milestones, expiry actions, renewals, and extensions.
• Issue expiry and renewal look-ahead reports and coordinate contract close-out documentation.
• Maintain structured electronic filing; ensure records are correctly named, numbered, version-controlled, approved, and filed.
• Control records including contracts, variations, notices, tenders, awards, approvals, payments, amendments, settlements, final accounts, and close-out documents.
• Identify and retain superseded documents in line with retention requirements.

Registers, compliance, and reporting

• Maintain registers for contracts, expiry and renewal, variations, notices, approvals, service orders, insurance, securities, payments, final accounts, and close-out.
• Ensure each register has an owner, status, due date, supporting reference, and audit trail; reconcile with formal systems.
• Monitor contractual deadlines, deliverables, insurance and security expiries; alert responsible managers and escalate overdue or high-risk items.
• Control incoming and outgoing correspondence, track responses, and retrieve historical records for administration, audit, claims, disputes, and close-out.
• Prepare monthly commercial controls dashboards and maintain consistent management-reporting and Power BI data.
• Identify control gaps and recommend improvements to registers, workflows, and document governance.

Qualifications and experience

• Degree or diploma in Business Administration, Commercial Management, Engineering, Construction Management, or a related discipline.
• Relevant document control experience in construction, real estate development, consultancy, procurement, contracts, or commercial environments.
• Commercial, Contracts, or Procurement function experience is strongly preferred.
• Working understanding of contract award, service orders, notices, variations, amendments, extensions, securities, insurances, final accounts, and close-out.

Systems and communication

• Strong Excel skills and experience maintaining registers, trackers, formulas, and management reports.
• Electronic document or contract management platform experience is required; Power BI exposure is advantageous.
• Strong written English and ability to accurately read, classify, and track contractual correspondence.
• Highly organized, detail-oriented, and proactive, able to manage multiple contracts, deadlines, and stakeholders.