Chief of Staff (High-Level Operational Assistant)
Skills
About This Role
About the Role
We are looking for a highly organized and proactive Chief of Staff (High-Level Operational Assistant) to support the operational management of our international group of companies based in Dubai.
This role is ideal for someone experienced in operations, executive coordination, administration, and business support who can efficiently manage multiple priorities, coordinate across departments, and support directors in daily operational activities.
The candidate should be professional, detail-oriented, capable of handling confidential information, and comfortable working in a fast-paced international business environment.
Main Responsibilities
- Coordinate communication between directors, departments, and external partners
- Prepare daily, weekly, and operational reports
- Follow up on tasks, projects, and deadlines across multiple companies
- Organize meetings, schedules, priorities, and internal coordination
- Support operational management of the group
- Assist with finance and administration coordination
- Help manage projects and operational activities across the UAE and Europe
- Monitor ongoing business activities and ensure proper follow-up
- Maintain organized documentation and internal reporting systems
- Support strategic planning and operational execution
Requirements
- Minimum 5-8 years of experiences in operations, executive support, project coordination, business management, or group operations
- Fluent English communication skills (written and verbal)
- Strong organizational and multitasking abilities
- High attention to detail and problem-solving skills
- Ability to work under pressure and manage multiple priorities
- Professional and confidential approach to sensitive information
- Strong follow-up and coordination skills
- Experience supporting senior management or directors
- Advanced knowledge of Microsoft Office, Excel, reporting, and business communication
- Ability to work independently and proactively
- International business exposure is an advantage
- Experience with finance coordination, group operations, or multi-company structures is preferred
Preferred Backgrounds
We are particularly interested in candidates with experience as: Operations Manager, C level Executive Assistant, Chief of Staff, Group Operations Coordinator, Business Operations Executive
Additional Advantages
- Experience working with international companies
- UAE experience preferred
- Russian or Arabic language skills are a plus
- Experience in luxury, beauty, finance, trading, or international business environments is beneficial
- To apply, please send your CV and relevant experience details.
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