Administrator, Contracts
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Key skills for this role
About the Role
International Maritime Industries seeks a Contracts Administrator to manage contract administration for rig/ship new build projects, including pre-award, execution, and close-out.
Key Skills for This Role
Responsibilities
- Ensure all contract administration activities comply with IMI policies, systems, and procedures
- Prepare, draft, and review contract documents including commercial letters
- Manage project invoicing by preparing final invoice packages and coordinating approvals
- Maintain organized folders with all relevant records
- Draft and review all project correspondence related to contractual compliance, entitlements, and risk
- Track contractual schedule requirements such as milestone deadlines and progress metrics
- Develop and maintain a detailed Issues Log to track commercial or contractual issues
- Monitor project meeting outcomes to ensure IMI commitments align with contractual obligations
- Track and manage warranty notifications and coordinate with SMEs to resolve claims
- Support risk management by assessing and documenting commercial and contractual risks
- Advise and assist in preparation of variation orders and claims
- Monitor project cost and schedule performance to identify trends and escalate concerns
Requirements
- Diploma or equivalent
- Certified Professional Contracts Manager (CPCM)
- Project Management Professional (PMP)
- SAP or Oracle ERP Training – Focused on contract and procurement modules
- More than 6 years’ experience in relevant industry performing contract administration role
- Offshore or Onshore project fabrication/construction experience (Rig / Ship Building / MRO / Oil & Gas Plants)
Full Job Posting
Job Purpose / Objective
- To ensure the effective administration of contracts throughout all phases of the awarded Rig/Ship new build projects, including pre award, execution, and close out.
- Manage contractual obligations, variations, claims, and risk; ensure compliance with project scope and schedule; support project commercial optimization; act as central link between project teams, clients, subcontractors, and key internal stakeholders.
Key Accountabilities
- Ensure all contract administration activities are carried out in compliance with IMI policies, systems, and procedures.
- Prepare, draft, and review contract documents including contract outlines commercial letters.
- Manage project invoicing by preparing final invoice packages with appropriate supporting documentation.
- Maintain organized folders with all relevant records—consultant invoices, expenses, monthly billing.
- Draft and review all project correspondence related to contractual compliance, entitlements, and risk.
- Ensure clear understanding and tracking of all contractual schedule requirements.
- Develop and maintain a detailed Issues Log to track commercial or contractual issues.
- Ensure deep understanding of compensation terms to support revenue protection and profit maximization.
- Monitor project meeting outcomes to ensure IMI commitments align with contractual obligations.
- Track and manage all warranty notifications and coordinate with SMEs to resolve warranty claims.
- Work closely with project teams to identify and act on changes to scope, schedule, or execution strategy.
- Support risk management efforts by assessing and documenting commercial and contractual risks.
Qualifications & Experience
- Diploma or equivalent.
- Certified Professional Contracts Manager (CPCM).
- Project Management Professional (PMP).
- SAP or Oracle ERP Training – Focused on contract and procurement modules.
- More than 6 years’ experience in relevant industry performing the contract administration role.
- Offshore or Onshore project fabrication/construction experience (Rig / Ship Building / MRO / Oil & Gas Plants).
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