Document Controller I, QC

/ Objective

Key Accountabilities

• Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews.
• Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation.
• Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.
• Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports.
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.
• Handle records across various departments, keep other personnel updated on new document version and how to obtain access.
• Collect and register all technical documents such as drawings and blueprints in the company’s system.
• Support field inspection personnel in materials documentation processes.
• Scan and upload documents according to Company procedure.
• Ensure compliance with all applicable information security policies & procedures.

Education

Professional Qualifications

• Certificates relating to valid professional qualification:
• Competency certificate in Document Control.
• Competency certificate in the use of Microsoft Office tools.
• ISO 9001:2015 Auditor or Lead Auditor Certificate.
• Competency certificate in use of reputable EDMS system in project management will be considered an advantage.

Competencies

• Communicate (written & oral) in the English language with confidence.
• Good HSE knowledge and skills relative to the role
• Excellent listening skills, assertiveness, and ability to coach subordinates.
• Physically fit and able to work in extreme climatic conditions.
• Able to perceive the mood of a customer or subcontractor and react appropriately.
• Able to read, understand and interpret Engineering drawings.
• Resilience under stress
• Demonstrate ability to listen to the views of others and respond in a logical and well-thought-out manner.
• Basic knowledge of materials
• Good knowledge of Quality Management System
• Excellent knowledge of documentation, computer operation, procedures & applicable ERP systems
• Excellent use of MS office packages

Experience