Administrator

Role Overview

Team Context

Documentation and Records

• Maintain accurate stores records, filing systems, electronic and hardcopy records, and audit-ready documentation.
• Prepare material receipt, issue, return, and transfer records, including GRNs, delivery notes, and material issue vouchers.
• Assist with daily, weekly, and monthly stores reports and maintain accurate trackers.

Inventory and Material Control

• Update stock movements, receipts, issues, returns, and transfers in relevant systems.
• Assist with stock counts, inventory reconciliation, minimum and maximum stock information, and tracking of critical or high-value materials.
• Monitor documentation for damaged, excess, obsolete, or returned materials.

Deliveries and Logistics

• Coordinate documentation for incoming deliveries and check delivery documents against purchase orders and stores records.
• Maintain delivery schedules, gate passes, material movement documents, and inter-site or warehouse transfer records.
• Coordinate with Procurement, Logistics, Site, and Supplier teams on material deliveries.

Procurement and Compliance

• Maintain purchase order, LPO, delivery note, invoice, supplier, and subcontractor material transaction records.
• Assist with discrepancies between received materials and supporting documents and coordinate with Procurement and Accounts.
• Support internal and external audits, confidentiality, company procedures, and continuous process improvement.

Experience and Skills

• At least five years of experience in Stores Administration, Materials Administration, Inventory Control, or Logistics support.
• Qualification in Administration, Logistics, Supply Chain, Materials Management, or a related discipline, or equivalent experience.
• Strong knowledge of stores documentation, material control, inventory, stock management, and reporting.
• Strong Microsoft Excel skills and experience with ERP, inventory, stores, or materials management systems.
• Construction or MEP project experience is highly desirable.
• Strong organization, accuracy, communication, coordination, and prioritization skills.

What We Offer

• Opportunity to contribute to major UAE projects in a collaborative environment.
• Professional growth and career progression opportunities.