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Administrative Assistant

Shugarman's Bath
San Diego, USA
Internship
Entry
Onsite
Discovered 1 months ago
SlackCanvaAsanaCRM

Full Job Posting

Administrative Assistant Overview

As an Administrative Assistant Intern, you’ll play a key role in supporting day-to-day operations while gaining hands-on experience in a professional, team-oriented environment. This in-person internship is ideal for transitioning service members who are organized, proactive, and eager to build practical civilian workplace skills.

You’ll work across multiple departments, sharpening your communication, coordination, and problem-solving abilities, while becoming proficient in essential tools like Slack, Canva, and Asana. This internship provides meaningful professional development and insight into how a fast-paced office operates—preparing you for success in your next career step.

This internship is in-person at our headquarters in San Diego.

What are the Administrative Assistant job duties?

  • Provide administrative support across multiple departments.
  • Greet visitors and answer phone calls with a friendly, professional attitude.
  • Prepare documents, enter data, and generate reports.
  • Maintain accurate records and keep digital and physical files organized.
  • Manage office and kitchen supply inventory; restock as needed.
  • Assist in planning and coordinating meetings, events, and team lunches.
  • Create basic marketing materials and infographics using Canva.
  • Ensure timely sending of customer samples and contracts.
  • Celebrate team wins—like birthday shout-outs on Slack and company TV screens!
  • Keep our systems (CRM, Asana, spreadsheets) up to date and organized.
  • Provide travel support when needed for team members.
  • Tackle miscellaneous tasks and jump in wherever support is needed.

What will you gain?

Workforce Experience: Build confidence and familiarity with a civilian office setting.

Transferable skills

  • Improve your communication, time management, and organizational skills.
  • Technical tools: Gain hands-on experience with platforms like Asana, Slack, Canva, and CRMs.
  • Professional development: Learn from department leaders throughout your internship. Team culture exposure: Discover how strong values, collaboration, and clear processes drive success in the private sector.
  • Resume-boosting experience: Add real administrative projects and tools to your resume.

What is the length of time required for the program?

The program requires a minimum of 120 days, but you can stay for up to 180 days depending on your availability and eligibility.

What is the schedule like?

  • Monday through Friday
  • Start Time – 7AM End Time – 3:30PM

What are the requirements and what skills are needed?

  • High school diploma or equivalent required.
  • Strong communication and interpersonal skills.
  • Self-motivated, organized, and detail-oriented.
  • Able to multitask and prioritize in a fast-paced environment.
  • Eager to learn and comfortable with new software tools.
  • Collaborative attitude with a willingness to adapt.
  • Positive, can-do mindset and strong work ethic.

Are there any required physical abilities?

Occasionally lift or move objects weighing 20–30 lbs.

Ability to use a computer for extended periods.

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