Administrative Assistant
Role Overview
Provides administrative, coordination, reporting, and document-management support across Asset Management, Contracts Management, and Budget & Financial Controls.
Key Skills for This Role
Full Job Posting
Role overview
Provides administrative, coordination, reporting, and document-management support across Asset Management, Contracts Management, and Budget & Financial Controls.
Responsibilities
- Maintain departmental records, trackers, dashboards, and filing systems.
- Coordinate site visits, gate passes, schedules, and follow-up actions.
- Support contract administration, including SOW documentation, purchase request follow-ups, and contract trackers.
- Coordinate document approvals and maintain DocuSign workflows.
- Assist with monthly reporting, billing documentation, and financial trackers.
- Maintain vendor and service-provider documentation and compliance records.
- Prepare meeting minutes, reports, presentations, and supporting documents; coordinate with internal teams, vendors, contractors, and service providers.
Requirements
- Diploma or higher in Administration, Finance, or a related field and at least two years of relevant administrative experience.
- Strong proficiency in MS Office, particularly Excel and PowerPoint.
- Strong communication, organization, and attention to detail; ability to manage multiple priorities and tight deadlines.
- Microsoft Dynamics, MRI, or similar ERP/CAFM experience is an advantage.
Preferred experience
- Experience supporting Facilities Management, Asset Management, Property Management, or Contracts functions is preferred.
Apply for this job in 1 click
Skip the repetitive application forms
Install the Base Career Chrome Extension and autofill job applications across major job boards with your profile.
Trusted by over 500,000 job seekers on Base Career
More from this employer
More jobs at Wasael Property Management
Facilities Manager
Abu Dhabi, UAE
Wasael Property Management is seeking a Facilities Manager to lead service delivery across seven managed properties, oversee technical teams and contractors, and manage client relationships and budgets. Candidates need a
QHSE Lead Auditor - Future Opportunity
Abu Dhabi, UAE
Wasael Property Management seeks a QHSE Lead Auditor to lead audits and drive compliance and continuous improvement across facilities management and operational activities. The role requires a relevant bachelor's degree,
HSEQ Senior Manager - Future Opportunity
Abu Dhabi, UAE
Wasael Property Management seeks a Senior Manager to oversee and continuously improve QHSE systems across complex, multi-site operations. The role leads compliance, audits, risk and incident management, training, and per
Environmental Engineer
Abu Dhabi, UAE
The employer is seeking an experienced Environmental Engineer to lead sustainability, environmental compliance, and continuous improvement across facilities and infrastructure operations. Candidates need a relevant bache
Senior Manager - Soft FM Services
Abu Dhabi, UAE
The employer is seeking a Senior Manager to lead airport soft facilities management services and deliver a safe, welcoming passenger environment. The role covers operational delivery, teams, budgets, vendors, compliance,
Facilities Engineer
Abu Dhabi, UAE
The employer seeks a facilities engineer to resolve complex technical issues and support service delivery, budgets, reporting, and on-site teams. You will oversee maintenance across HVAC, electrical, plumbing, landscapin
Manager Special Airport Systems
Abu Dhabi, UAE
The employer is seeking a manager to oversee the performance, maintenance, and lifecycle of critical airport systems in a 24/7 environment. Candidates need 10 years of relevant experience, including five in leadership, a
Asset Manager
, UAE
Wasael Property Management is seeking an Asset Manager to manage property and client portfolios, asset registers, risks, budgets, and performance. Candidates should have strong real estate and budgeting knowledge, financ
Facilities Manager
Abu Dhabi, UAE
QHSE Lead Auditor - Future Opportunity
Abu Dhabi, UAE
HSEQ Senior Manager - Future Opportunity
Abu Dhabi, UAE
Environmental Engineer
Abu Dhabi, UAE
Senior Manager - Soft FM Services
Abu Dhabi, UAE
Facilities Engineer
Abu Dhabi, UAE
Manager Special Airport Systems
Abu Dhabi, UAE
Asset Manager
, UAE