Administration Executive

Overview

Key Responsibilities

• Manage day-to-day administrative operations and ensure smooth office functioning.
• Coordinate internal communication between departments, retail stores, suppliers, and management.
• Maintain records, reports, contracts, invoices, and confidential company documents.
• Support HR and recruitment coordination including interview scheduling, onboarding documentation, and employee file management.
• Handle purchase requests, vendor coordination, and office supply management.
• Assist in preparing reports, presentations, and business correspondence.
• Coordinate meetings, travel arrangements, hotel bookings, and calendar management for senior management when required.
• Follow up on approvals, payments, and operational requirements with internal stakeholders.
• Maintain accurate filing systems both physical and digital.
• Ensure compliance with company policies and administrative procedures.
• Support retail operations and boutique teams with administrative requirements.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3–5 years of experience in administration or office coordination, preferably within luxury retail, beauty, fashion, or fragrance industries.
• Strong proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.
• Experience working with ERP systems is an advantage.
• Excellent verbal and written communication skills in English.
• Strong organizational and multitasking abilities.
• Professional presentation and interpersonal skills.
• Ability to handle confidential information with discretion.
• UAE experience is mandatory.

Preferred Profile

• Prior experience supporting retail or boutique operations.
• Ability to work in a fast-paced luxury retail environment.
• Strong attention to detail and problem-solving skills.
• Immediate joiners or candidates with short notice periods will be preferred.

Benefits

• Competitive salary package
• UAE employment benefits as per labor law
• Career growth opportunities within a premium retail environment
• Dynamic and luxury-focused workplace culture