indeed

Admin support officer

Hitachi Energy

Jeddah, KSA

Full-time

Onsite

Discovered 3 weeks ago

Office administrationReception and visitor coordinationVisitor access registrationRecords management and archivingOffice supplies and inventory controlInvoice review and payment requests

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Role overview

Coordinates office activities and operations to support efficiency and compliance with company policies.

The role is listed as full time and not remote.

Reception and office operations

Monitor visitor access, coordinate registration with Security, greet visitors, direct them, and maintain visitor records.
Answer and direct calls, send faxes, receive and sort mail and deliveries, and handle DHL and TNT shipments.
Maintain reception inventory and equipment, keep the area tidy, and schedule visitor appointments.
Respond to public and customer queries.

Administration and services

Review administrative workflow requests and forward them to the appropriate staff.
Coordinate office, kitchen, and medical supplies, including requisitions with SCM.
Coordinate canteen suppliers, distribute invoices to cost centers, and prepare monthly canteen payment requests.
Maintain filing, documentation controls, and administrative archives.
Assist with supplier invoice checks and review hotel, rental-car, and compound invoices.
Coordinate transportation requests and driver dispatch, and process individual telephone bill payments.
Arrange meeting rooms, refreshments, lunches, and business events, and coordinate with regional administration staff.
Evaluate confidential cases referred by management.

Recruitment information

The employer may use automated tools to support recruitment and may conduct pre-employment background and security checks in accordance with applicable laws.

Requirements

Coordinate office activities and operations while supporting compliance with company policies.
Handle reception, telephone calls, visitor registration, and visitor records.
Manage office supplies, inventory, filing, documentation, and archiving.
Coordinate administrative requests, suppliers, invoices, and payment requests.

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