Admin support officer

The opportunity

Key duties

• Monitor visitor access and maintain security awareness; coordinate with Security for visitor registration.
• Control inventory relevant to the reception area.
• Receive and sort mail, fax and deliveries; take and relay shipments from DHL and TNT.
• Answer telephone, screen and direct calls and provide information if required.
• Supervise the activity of the clinic and request medical items.
• Greet persons entering the organization and direct them to the correct destination.
• Deal with queries from the public and customers and schedule appointments for visitors.
• Monitor and maintain office equipment such as fax and copy machines; tidy and maintain the reception area.
• Keep visitor records and coordinate office activities and operations to secure efficiency and compliance.
• Regular check of admin workflow, print each request and forward to the concerned admin staff.
• Handle and control office supplies requisition in coordination with SCM.
• Handle canteen duties, organize meal suppliers and distribute canteen invoices to adequate cost centers.

Workplace

• Dammam, Eastern Region, Saudi Arabia.
• Remote: No; on-site office role.

Additional information

Requirements

• Strong organizational and administrative coordination skills
• Ability to coordinate office activities and operations in compliance with company policies
• Experience handling reception, visitor access and security awareness
• Ability to manage office supplies, inventory and supplier coordination
• Experience with filing, documentation controls and archiving
• Ability to check supplier invoices and prepare payment requests
• Willingness to work on-site in Dammam