Admin support officer

Opportunity

Office and reception duties

• Monitor visitor access, maintain security awareness, and coordinate visitor registration with Security.
• Greet visitors, direct them to the correct destination, handle public and customer queries, schedule appointments, and maintain visitor records.
• Control reception inventory; receive and sort mail, faxes, and deliveries; handle DHL and TNT shipments.
• Answer, screen, and direct telephone calls, provide information, and assist reception with incoming calls and faxes.
• Supervise clinic activities and request medical items.
• Monitor and maintain fax and copy machines and keep the reception area tidy.

Administrative and office operations

• Check administrative workflow, print requests, and forward them to the appropriate administrative staff for action.
• Manage office-supply requisitions in coordination with Supply Chain Management and request kitchen supplies.
• Coordinate canteen meal suppliers, allocate invoices to cost centers, and prepare monthly canteen subsidy payment requests.
• Maintain filing, documentation controls, and archives for administrative activities; process individual telephone bill payments.
• Assist with supplier invoice checks and review hotel, rental-car, and compound invoices.
• Coordinate transportation requests and driver dispatch.
• Arrange meeting rooms, snacks, and lunch for training and support business events.
• Coordinate with regional administrative staff and assess confidential cases referred by management.

Requirements

• The description does not specify formal education, years of experience, certifications, or other candidate qualifications.